Accounts Payable Administrator

Stikeman Elliott LLP; Toronto; On-site; CAD 50,000 - 55,000; Full time

Job summary

Stikeman Elliott LLP in Toronto, located in the financial district, seeks an Accounts Payable Administrator to join our Finance team. Key duties include processing disbursements, invoices and payments, maintaining vendor data, and supporting the Trust desk and audits.

The role requires a minimum of 3 years in AP, proficiency in MS Office, and familiarity with Aderant. The successful candidate will work in a fast-paced environment with strict deadlines and a focus on accuracy.

Qualifications

• Minimum 3 years of experience in Accounts Payable
• Accounting or related education is preferred
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word
• Experience with Aderant is preferred

Responsibilities

• Process and review disbursements, invoices, expense reports, cheques, wire transfers, and EFT payments accurately and in accordance with firm policies and procedures
• Respond to inquiries from internal clients and external vendors in a timely manner
• Follow a fixed schedule of deliverables including the timely posting of a high volume of incoming AP transactions
• Create, maintain and update vendor master data and disbursement rate sets
• Handle stop payments and cheque cancellations
• Support corporate credit card administration
• Research and resolve disbursement and invoice discrepancies and issues
• Prepare and post journal entries
• Support and provide backup to the Trust desk on Trust-related functions
• Assist with interim and year-end audit requests
• Prepare and maintain process documentation for all related functions
• Identify opportunities to enhance efficiency and accuracy in accounts payable processes and contribute to the continuous improvement of the Finance department
• Maintain and prepare reports as required
• Participate in special projects and initiatives as required
• Perform additional duties as required within the scope of the role

Skills

Interpersonal skills

Communication skills

Team collaboration

Detail oriented

Deadline management

Prioritization

Education

Accounting-related education

Tools

MS Office

Aderant

Job description

Join the ranks of Stikeman Elliott, one of the most distinguished and respected corporate law firms in Canada. Our Toronto office is located in the heart of the financial district, with prime access to public transit, making it ideal for commuters.

Our Finance team is looking for an Accounts Payable Administrator for the Toronto Office. If you have experience in Accounts Payable and are looking to grow your career, we want to hear from you!

• Process and review disbursements, invoices, expense reports, cheques, wire transfers, and EFT payments accurately and in accordance with firm policies and procedures
• Respond to inquiries from internal clients and external vendors in a timely manner
• Follow a fixed schedule of deliverables including the timely posting of a high volume of incoming AP transactions
• Create, maintain and update vendor master data and disbursement rate sets
• Handle stop payments and cheque cancellations
• Support corporate credit card administration
• Research and resolve disbursement and invoice discrepancies and issues
• Prepare and post journal entries
• Support and provide backup to the Trust desk on Trust-related functions
• Assist with interim and year-end audit requests
• Prepare and maintain process documentation for all related functions
• Identify opportunities to enhance efficiency and accuracy in accounts payable processes and contribute to the continuous improvement of the Finance department
• Maintain and prepare reports as required
• Participate in special projects and initiatives as required
• Perform additional duties as required within the scope of the role

Job Specifications:

Knowledge & Experience:

• Minimum 3 years of experience in Accounts Payable
• Accounting or related education is preferred
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word
• Experience with Aderant is preferred

Skills & Abilities:

• Excellent interpersonal, customer service and communication skills, both verbal and written
• Ability to collaborate within a team as well as work independently
• Exceptional attention to detail and strong organizational skills
• Ability to manage a high volume of work efficiently and accurately
• Ability to manage priorities and organize work to meet strict deadlines
• Positive attitude with a solutions-oriented approach
• Willingness and ability to learn quickly

Salary Range (Toronto Only):

$50,000 - $55,000 annually. The posted salary range reflects the expected compensation for this role. Final offers are determined based on relevant skills, qualifications, and experience.

The position is for an existing vacancy.

Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.