Accounts Receivable Specialist

Recruiting In Motion - Eastern Ontario; Markham; On-site; CAD 54,000 - 75,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario is seeking an organized Accounts Receivable Specialist to join our client’s Finance team. You will manage day‑to‑day AR activities, process payments, and support month‑end procedures with accuracy and a service mindset.

The ideal candidate has 3–5 years in AR, strong Excel skills, and familiarity with Sage or Microsoft Dynamics. You will communicate with customers by phone and email to resolve balances while seeking process improvements.

Qualifications

• 3–5 years of experience in accounts receivable, billing, or related role.
• Post-secondary education in Accounting, Finance, or Business, or equivalent.
• Working knowledge of AR processes and basic accounting principles.
• Experience with Sage or Microsoft Dynamics is an asset.
• Proficient in Microsoft Excel with formulas and reconciliations.
• Strong attention to detail and customer service skills.

Responsibilities

• Manage customer accounts, invoicing, billing adjustments, and AR records.
• Process weekly PAD, credit card, EFT, and other payments.
• Apply and reconcile payments; investigate discrepancies.
• Review aged receivables and follow up on outstanding balances.
• Communicate with customers by phone and email regarding invoices.
• Collaborate with internal departments to resolve billing issues.
• Assist with basic bookkeeping and month-end activities.
• Prepare AR reports and aging summaries.
• Identify opportunities to improve processes and automate tasks.

Skills

Accounts receivable

Billing & collections

Microsoft Excel

Customer service

Communication skills

Attention to detail

Education

Post-secondary education in Accounting/Finance/Business

Tools

Sage

Microsoft Dynamics

Job description

Accounts Receivable Specialist!

We are seeking an organized and customer-focused Accounts Receivable Specialist to join our client's Finance team. Reporting to the Finance Manager, this individual will be responsible for managing day-to-day accounts receivable activities, processing customer payments, monitoring outstanding balances, and supporting general accounting and month-end activities. The successful candidate will be comfortable communicating with customers primarily by phone and email regarding account balances, invoices and outstanding payments, combining strong accounting and administrative skills with a professional, service-oriented approach. The ideal candidate is detail-oriented, comfortable working with accounting systems, and interested in technology and process improvements.

Key Responsibilities

• Manage customer accounts, invoicing, billing adjustments, and accounts receivable records.
• Process weekly pre-authorized debit (PAD), credit card, EFT, and other customer payments.
• Apply and reconcile payments, investigate discrepancies, and resolve account issues.
• Review aged receivables and proactively follow up with customers regarding outstanding balances.
• Communicate professionally with customers by phone and email regarding invoices, payments, and account inquiries.
• Work collaboratively with internal departments to resolve billing and payment discrepancies.
• Assist with basic bookkeeping, general ledger entries, account reconciliations, and month-end activities.
• Prepare accounts receivable reports, aging summaries, and supporting documentation.
• Identify opportunities to improve processes, increase efficiencies, and support automation initiatives.

Qualifications & Experience

• 3-5 years of experience in accounts receivable, billing, collections, or a related accounting position.
• Post-secondary education in Accounting, Finance, or Business, or equivalent practical experience.
• Working knowledge of accounts receivable processes and basic accounting principles.
• Experience with accounting software such as Sage or Microsoft Dynamics is an asset.
• Proficiency in Microsoft Excel, including formulas and reconciliations.
• Strong attention to detail and accuracy.
• Excellent communication and customer service skills, with confidence handling customer inquiries and collection follow-ups.
• Basic general ledger, bookkeeping, and month-end experience is an asset.
• Ability to manage multiple priorities, recurring deadlines, and high-volume transactions.

The Ideal Candidate

• Customer-focused with a professional and solutions-oriented approach.
• Takes ownership and demonstrates strong accountability and follow-through.
• Highly organized, analytical, and detail-oriented.
• Comfortable learning new technology and adapting to changing processes.
• Proactive, collaborative, and committed to continuous improvement.
• A hands-on team player who thrives in a fast-paced environment.

If you are a detail-oriented accounting professional who enjoys taking ownership, building efficiencies, and contributing to a collaborative Finance team, we want to hear from you!

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.