Accounts Receivable Specialist

People Store Staffing; Oakville; On-site; CAD 42,000 - 65,000; Full time

Job summary

Oakville Public Accounting Firm is seeking an Accounts Receivable Specialist Coordinator to support its internal accounting operations, focusing on invoicing, AR, and bookkeeping for the firm.

As the role evolves, there may be opportunities to provide bookkeeping services for external clients. The position requires a college diploma or certificate in bookkeeping/accounting and 1–3 years of experience, with QuickBooks and Excel proficiency.

Qualifications

• College diploma or certificate in bookkeeping or accounting.
• 1–3 years of experience in office administration or accounting support, with customer service experience.
• Basic understanding of double-entry bookkeeping, general ledgers, and account reconciliations.
• Experience with QuickBooks preferred.
• Basic proficiency in Microsoft Excel.
• Strong attention to detail and commitment to accuracy.
• Clear, professional communication skills and confidence interacting directly with clients.

Responsibilities

• Prepare and issue client invoices, ensuring accuracy and timely billing.
• Maintain accounts receivable records, monitor outstanding balances, and follow up on payments.
• Communicate with clients professionally to answer billing questions and resolve payment discrepancies.
• Record day-to-day financial transactions and maintain accurate bookkeeping records.
• Support general ledger maintenance and account reconciliations.
• Organize financial documentation and assist with routine accounting administration.
• Provide bookkeeping support to external clients as the role develops.

Skills

Attention to detail

Communication skills

Organizational skills

Customer service experience

Education

College diploma or certificate in bookkeeping or accounting

Tools

QuickBooks

Microsoft Excel

Job description

Our client, a public accounting firm in Oakville, is seeking an organized and detail-oriented Accounts Receivable Specialist Coordinator to support its internal accounting operations.

This role will primarily focus on accounts receivable, invoicing, and bookkeeping for the firm. Once internal processes are established and running smoothly, responsibilities may expand to include bookkeeping services for external clients.

Key Responsibilities

• Prepare and issue client invoices, ensuring accuracy and timely billing.
• Maintain accounts receivable records, monitor outstanding balances, and follow up on payments.
• Communicate with clients professionally to answer billing questions and resolve payment discrepancies.
• Record day-to-day financial transactions and maintain accurate bookkeeping records.
• Support general ledger maintenance and account reconciliations.
• Organize financial documentation and assist with routine accounting administration.
• Provide bookkeeping support to external clients as the role develops.

Qualifications

• College diploma or certificate in bookkeeping or accounting.
• One to three years of experience in office administration or accounting support, with customer service experience.
• Basic understanding of double-entry bookkeeping, general ledgers, and account reconciliations.
• Experience with QuickBooks preferred.
• Basic proficiency in Microsoft Excel.
• Strong attention to detail and commitment to accuracy.
• Clear, professional communication skills and confidence interacting directly with clients.
• Strong organizational skills and the ability to manage competing priorities.
• Ability to work full-time, on-site at the firm’s Oakville office.

Accommodation is available upon request for candidates taking part in all stages of the recruitment process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please let us know if you require accommodation.