Accounts Receivable Coordinator

Vestacon Limited; Vaughan; On-site; CAD 35,000 - 55,000; Part time

Job summary

An innovative construction management firm seeks a part-time Accounts Receivable Coordinator to join their team. This role offers a unique opportunity to support client billing processes and maintain accurate financial records. You will learn about the construction accounting landscape while working alongside passionate professionals dedicated to quality and success. If you are detail-oriented and eager to grow within a supportive environment, this position is perfect for you. Join a company that values trust, reliability, and commitment to excellence in every project.

Qualifications

• Bachelor’s degree in Business, Accounting or Finance required.
• 1-3 years of construction accounting experience is an asset.

Responsibilities

• Assist in preparing and tracking client billing and payments.
• Maintain accurate records and update customer information.
• Support full-cycle accounts receivable and project financial closeouts.

Skills

Attention to detail

Interpersonal communication skills

Time management

Multitasking

Organization

Positive attitude

Basic understanding of Accounts Receivable

Education

Bachelor’s Degree in Business, Accounting or Finance

Tools

Office 365

CMiC

Jonas

Procore

Job description

Founded in 2008, Vestacon Limited is a construction management and general contracting company specializing in corporate tenant improvements. With locations in Toronto and Vancouver, our foundation is built on trust, reliability, and commitment to quality. Our team is composed of passionate individuals, each with a diverse background. All members share a natural dedication to ensuring success for every project.

JOB DESCRIPTION

Vestacon is seeking a graduate who is looking for part-time employment in the position of Accounts Receivable Coordinator.

Responsibilities:

1. Assisting in preparing, sending, and tracking all outgoing client billing and recording all client invoice payments
2. Learning and following company guidelines and billing procedures in accordance with specific per project client billing requirements
3. Preparing and issuing Statutory Declaration drafts and ensuring compliance
4. Keeping accurate records in the system and updating customer information as needed
5. Assisting with preparation of weekly and monthly statements
6. Tracking lien dates and informing appropriate stakeholders
7. Willingness to learn and understand the Construction Act
8. Assisting with full-cycle accounts receivable
9. Responding to internal inquiries to Accounts Receivables Manager
10. Assisting with project financial closeouts in accordance with company processes
11. Other duties as required/assigned

Qualifications:

1. Bachelor’s Degree in Business, Accounting or Finance or relevant subject area
2. 1-3 years experience in construction accounting and/or construction accounts receivable considered an asset but not required.
3. Must have excellent communication and presentation abilities (verbal and written)
4. Willingness to learn and grow within the organization
5. Extremely organized with high attention to detail and analytical abilities
6. Ability to commute to the Vaughan office

Core Skills:

1. Attention to detail
2. Office 365 experience required
3. Interpersonal communication skills
4. Time management and adherence to deadlines
5. CMiC/Jonas/Procore experience is considered an asset
6. Multitasking
7. Accuracy
8. Organization
9. Positive attitude
10. Basic understanding of Accounts Receivable and the accounting cycle
11. Teamwork

Vestacon Limited is an equal opportunity employer. Applicants must make individual needs known in advance. Accommodation will be provided as required. No agencies or phone calls please.