Accounts Receivable Administrator

Vaco Recruiter Services; Richmond Hill Estates; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

RSP matching 3%

Daycare discount 35%

Free parking

Job summary

Vaco Recruiter Services is seeking an Accounts Receivable Administrator for a childcare/education client. The role focuses on accurate AR records, subsidy reporting, and timely collections, supporting site directors and the finance team.

You will contribute to month-end close and financial reporting while maintaining confidentiality of sensitive information. A degree in finance and relevant AR experience are preferred.

Qualifications

• Associate or bachelor’s degree in finance, accounting, or related field preferred.
• Experience in accounts receivable or similar finance role is an advantage, especially in childcare/education.
• Strong proficiency in financial record-keeping and relevant software.
• Excellent communication and interpersonal skills to interact with site directors.

Responsibilities

• Maintain accurate records within the Accounts Receivable system for all financial transactions.
• Maintain subsidy records and ensure forms are submitted; collect subsidies from government bodies timely.
• Follow up on overdue accounts; address payment inquiries and arrange payment plans.
• Assist in preparing AR-related financial reports and month-end close listings.

Skills

Accounts receivable

Finance software

Record keeping

Communication skills

Attention to detail

Education

Bachelor's degree in finance

Associate degree in finance

Tools

Accounting software

Spreadsheets

Job description

About the Company

Our client is a provider of high-quality childcare and early childhood education. They are looking for an Accounts Receivable Administrator to join their team!

Why Work Here

RSP: 3% matched by employer, including TFSA, no waiting period, but 2 year vesting period

• Benefits: Yes, after 3 months
• No overtime: 8-4 or 9-5pm, 30 min lunch
• Daycare Discount: 35% off day care fees for one child
• Parking: yes, free

About the Opportunity

• Record Keeping and Documentation: Maintain accurate and up-to-date records within the Accounts Receivable system for all financial transactions related to accounts receivable.
• Childcare Subsidy Reporting and Collections: Maintain accurate subsidy records within the Accounts Receivable system and ensure that subsidy claim forms are properly submitted by site directors. Proactively ensure that the collection of subsidies from the different government bodies is done in a timely manner.
• Collections and Follow-ups: Proactively follow up on overdue accounts and outstanding balances. Contact site directors to address payment inquiries, resolve disputes, and arrange payment plans, if necessary.
• Financial Reporting: Assist in preparing financial reports and summaries related to accounts receivable, including aging reports and revenue analysis, to present to management for review and decision-making purposes. Assist in the month-end closing process by preparing accounts receivable listings for the Controller.
• Collaborative Teamwork: Collaborate with the childcare center's administrative team and the finance department to ensure smooth communication and accurate financial reporting.
• Policy Compliance: Adhere to childcare center policies, financial procedures, and privacy regulations to maintain the integrity of financial operations and safeguard sensitive information.
• Continuous Improvement: Suggest and implement process improvements to enhance the efficiency and effectiveness of accounts receivable operations.

About You

• Associate or bachelor's degree in finance, accounting, or a related field is preferred.
• Proven experience in accounts receivable or a similar finance-related position is an advantage, particularly in a childcare or educational setting.
• Strong proficiency in financial record-keeping and relevant software (e.g., spreadsheets, accounting software).
• Excellent communication and interpersonal skills to interact professionally with site directors and collaborate with team members effectively.
• Exceptional organizational skills and attention to detail to maintain accurate records.
• Ability to handle sensitive financial information with discretion and maintain confidentiality.
• Problem-solving skills to resolve billing disputes and outstanding balances tactfully.

Compensation

Salary Range $55,000 - $65,000 / year

Eligibility

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Position

Position currently available with Vaco/Highspring’s client.