Accounts Payable Specialist

Clearway; Vaughan; On-site; CAD 45,000 - 60,000; Full time

Job summary

Clearway, a reputable construction company, is seeking an Accounts Payable Specialist to join their Finance Division. The role entails processing vendor invoices, ensuring accuracy and compliance, and supporting month-end close activities. The ideal candidate will have related educational qualifications and a commitment to excellence in customer experience.

Benefits

Annual Bonus Program

Group RRSP with 100% Matching

100% Company Paid Benefits

Extended Health Care

Vision Care

Disability Insurance

Parental Leave Top-up Program

Employee Assistance Program (EAP)

Life Insurance

Wellness Programs

Free On-site Parking

Qualifications

• Proficient in English, both written and oral.
• Ability to meet deadlines and adhere to strict time constraints.
• Civil construction experience is an asset.

Responsibilities

• Sort and match vendor invoices to purchase orders.
• Enter and post vendor invoices in batches accurately and timely.
• Reconcile company records to vendor statements and follow up on discrepancies.

Skills

Planning

Organizational Skills

Communication

Multi-tasking

Self-motivated

Education

Post-Secondary Education / College Diploma

Civil Engineering, Civil Engineering Technology, or Construction Management

Tools

Microsoft Word

Microsoft Excel

Adobe

Job description

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how weve evolved from a sewer and watermain contractor, to one of Canadas most reputable construction companies with as many capabilities as there are needs. Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Location : Head Office (Maple, Ontario) - There is no remote / hybrid opportunities for this position.

Hours : Monday-Friday, 8 : 00 am - 5 : 00 pm.

The Accounts Payable Specialist is responsible for carrying out assigned tasks within the Accounts Payable Team and supporting the Finance Division. This role reports to the Accounts Payable Supervisor but works closely with all Finance Team members, Operations colleagues, and Vendors, to deliver an excellent customer experience across the Clearway Group. The role requires a full understanding of how Accounts Payable processes impact the Procure to Pay and Month-end Close and Reporting processes.

• Sort and match Vendor invoices to purchase orders, packing slips, or other supporting documentation.
• Assist Company personnel with expenditure coding.
• Accurately and timely enter, self-review, and post Vendor invoices in batches.
• Review documentation for instructions from Company personnel on invoice holds and payments and enter / update the Accounts Payable system for the same.
• Follow up with Company personnel or Vendors on missing information or documentation.
• Reconcile Company records to Vendor statements and follow up with Vendors to resolve issues / discrepancies.
• Field incomingcalls and emails from Vendors; respond, redirect, or escalate as appropriate.
• Assist Accounts Payable Team members with meeting month-end process requirements and deadlines.
• Gain expert understanding of Accounts Payable system functionalities to ensure the Company benefits from automation opportunities and configured controls.
• Assist with creating and maintaining Accounts Payable Team and process documentation.
• Assist with financial and tax audits as directed; pull supporting documentation and respond to queries as requested.
• Execute other duties and projects as assigned and directed.

Requirements :

• Post-Secondary Education / College Diploma - Civil Engineering, Civil Engineering Technology, or Construction Management seen as an asset
• Knowledge and use of Microsoft Word, Excel, and Adobe
• Proficient in the English language (written and oral) with strong inter-personal and communication skills
• Strong planning and organizational skills with the ability to multi-task and prioritize
• Ability to meet and adhere to deadlines and work under strict time constraints
• Be self-motivated and driven
• Civil construction experience an asset

Benefits :

Competitive Salary with annual cost of living increases

• Annual Bonus Program
• Group RRSP with 100% Matching
• 100% Company Paid Benefits
• Extended Health Care
• Vision Care
• Disability Insurance
• Parental Leave Top-up Program
• Employee Assistance Program (EAP)
• Life Insurance
• Wellness Programs
• Free On-site Parking

AODA :

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during theapplication processis available upon request.