Accounts Payable Specialist

Indochino HQ Opportunities; Vancouver; In loco; CAD 50.000 - 60.000; Tempo pieno

Descrizione del lavoro

Indochino is seeking an Accounts Payable Specialist to join our Finance team in Vancouver. You will code vendor invoices, obtain approvals, and ensure accurate posting to the general ledger and cost centers. You will perform three-way matching and manage weekly payments while resolving discrepancies.

The role requires 1–3 years in AP or related finance, with a degree or certificate in Accounting/Finance preferred. Sage X3, Doclink, and Excel experience are assets.

Competenze

• 1–3 years of accounts payable or related finance experience.
• Certificate or bachelor's degree in Accounting or Finance preferred.
• Sage X3, Doclink, or Excel experience is an asset.
• Retail industry experience is an asset.
• Attention to detail with high-volume data entry.

Mansioni

• Code vendor invoices to general ledger accounts.
• Obtain approvals from Senior Leadership.
• Record expenses/invoices in accounting software to GL and cost centers.
• Perform three-way matching (PO, invoice, receipt).
• Process weekly cheque runs and batch payments.
• Resolve invoice/payment discrepancies; advise on stop payments.
• Maintain AP invoices and finance records.
• Assist with period-end accruals and month-end close.
• Reconcile vendor accounts and statements.
• Code credit card transactions; verify corporate travel charges.
• Maintain vendor database and support audits.

Conoscenze

Attention to detail

Communication skills

Organizational skills

Independent & team oriented

Multi-tasking / prioritization

Results orientation

Initiative & accountability

Formazione

Accounting/Finance certification or degree

Strumenti

Sage X3

Doclink

Excel

Descrizione del lavoro

• Pay or shift range: $50,000 CAD to $60,000 CAD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Position

Accounts Payable Specialist

Department

Finance

Reports To

Finance Manager

Employment Type

Full Time, Permanent

CAD $50,000–$60,000 per year

WHAT WILL YOU BE DOING?

• Code vendor invoices to general ledger account
• Responsible for obtaining necessary approvals from Senior Leadership
• Record expenses/invoices in INDOCHINO’s financial reporting software to general ledger accounts and cost centers
• Perform three-way matching between PO, invoice, and goods/services receipt to validate vendor billing
• Print, review and obtain necessary signatures on weekly cheque run and create batch payments from accounting software
• Resolve any invoice and payment discrepancies and advise on issuance of stop payments when necessary
• Responsible for filing and maintenance of AP invoices and finance records
• Work on monthly unentered invoices list to assist finance with period-end accruals,
• Understand expense report process, prepare the appropriate journal entries, and verify that the appropriate approval on the expenses have been obtained
• Update and maintain vendor database in accounting software.
• Verify vendor accounts by reconciling monthly statements and related transactions, and resolve disputed payables on a regular basis
• Responsible for coding credit card transactions into the system
• Coordinating with Corporate traveler to verify charges on the corporate travel card
• Maintaining Offline Orders tracking by adding information manually from our Admin system
• Collecting and sorting mails received from post and submitting to different stakeholders
• Verify that transactions comply with financial policies and procedures, and internal controls
• Assist in the preparation and coordination of month end and year end audit
• Assist with process implementation and streamlining to improve operating quality
• Assist Finance Manager on any ad-hoc activities
• Verify / Code employee expenses with the supporting documents in adherence to company policies.

WHAT DO YOU NEED?

• 1–3 years of experience in accounts payable, accounting, or a related finance role.
• A certificate or bachelor's degree in Accounting or Finance, or currently working toward one, is preferred.
• Working knowledge of Sage X3 is an asset
• Retail industry experience would be considered as an asset
• Experience with Doclink would be considered as an asset
• Attention to detail, ability to process large volume data input with minimal error
• Ability to establish good self-review on work performed
• Strong written and spoken communication skills and great interpersonal skills
• Detail oriented, ability to show initiative and take responsibility
• Strong excel skills is an asset
• Passion for driving results, and proven results-orientation
• Strong organizational skills, with a demonstrated ability to work independently and in a team
• Ability to work on multiple projects, prioritize, and manage a high-volume of tasks, deadlines, requirements, and decision

Why INDOCHINO?

Join a collaborative team where you can develop your accounting skills, contribute to efficient financial operations, and help improve processes within a growing retail business.