Accounts Payable Specialist

Kids Help Phone; Toronto; Hybrid; CAD 52,000 - 75,000; Full time

Job summary

Kids Help Phone invites applications for an Accounts Payable Specialist. Hybrid role with 2-3 days on-site, located in Canada. The role focuses on timely invoice processing, vendor payments, and maintaining accurate financial records within a fast-paced, collaborative team.

The ideal candidate has 3+ years in AP, a business administration diploma, and strong Excel/ERP experience. You will support month-end tasks, audits, and ongoing process improvements while upholding high standards of accuracy

Qualifications

• Minimum of 3 years Accounts Payable experience.
• Diploma in Business Admin or related program.
• Experience with AP software and ERP systems.
• Strong attention to detail and organization.
• Excellent time management and multi-tasking skills.
• Strong communication and teamwork abilities.
• Finance knowledge is an asset.
• Proficiency with Outlook and Excel.

Responsibilities

• Process and manage vendor invoices, ensuring timely and accurate payment processing.
• Maintain accounts payable records and documentation for compliance and audits.
• Respond to inquiries from employees, stakeholders, and vendors regarding invoices and account status.
• Review invoices, expense claims, and payment requests for proper coding, approvals, and tax treatment.
• Reconcile AP subledgers, corporate cards, and bank accounts.
• Coordinate cheque and EFT payments, including vendor setup/maintenance.
• Support month-end close activities, journal entries, and reconciliations.
• Assist with annual audits by providing invoice documentation.
• Provide guidance and training on AP processes.
• Identify and resolve payment/system issues and drive process improvements.

Skills

Accounts Payable

Vendor Invoices

ERP System

Excel

Education

Diploma in Business Administration

Tools

A/P Software

ERP System

Microsoft Excel

Job description

Full-Time, Permanent, Hybrid working2-3 days per week

Location

Posting period

Tuesday, September 1, 2026

The opportunity

Are you motivated by the chance to help ensure all young people in Canada can access mental health support and Feel Out Loud? Kids Help Phone (KHP) is Canada’s Unlock The Hope Youth Charity. We’re the first and Canada's only national 24/7, free, confidential, and multilingual e-mental health service for youth and a global leader in innovation for youth and their well-being.

The Accounts Payable Specialist is responsible for the timely and accurate processing of accounts payable transactions, ensuring all vendor invoices, employee expenses, and payment activities are completed in accordance with organizational policies and accounting standards. This role supports the day-to-day operation of the accounts payable function through invoice management, payment processing, account reconciliations, vendor administration, and record retention.

Working closely with internal stakeholders, vendors, and the Finance & Operations team, the Specialist provides exceptional service by resolving payment inquiries, maintaining accurate financial records, supporting month-end activities, and assisting with audit requirements. The role requires strong attention to detail, organizational skills, and a commitment to maintaining financial accuracy, compliance, and process efficiency within a fast-paced, collaborative environment. It’ll take courage, collaboration, innovation, resilience and trust. If you’re interested in transforming e-mental health solutions with KHP, you can explore this opportunity today!

The responsibilities

• Process and manage vendor invoices, ensuring timely and accurate payment processing.
• Maintain accounts payable records and documentation to support compliance and audit requirements.
• Respond to inquiries from employees, internal stakeholders, and vendors regarding invoices, payments, and account status.
• Review invoices, expense claims, and payment requests for proper coding, approvals, and tax treatment.
• Reconcile accounts payable subledgers, corporate credit cards, and bank accounts, resolving discrepancies as needed.
• Coordinate cheque and EFT payments, including payment file preparation and vendor setup/maintenance.
• Support month-end close activities, journal entries, and financial reconciliations.
• Assist with annual audits by providing invoice documentation and supporting financial records.
• Provide guidance and training employees on accounts payable processes and procedures.
• Identify and resolve payment, system, or process issues while contributing to continuous improvement initiatives.

The qualifications

• Minimum of 3 years Accounts Payable experience in a similar environment.
• Min diploma in Business Admin or relevant program
• Experience working with A/P software and accounting ERP system
• Strong attention to detail and highly organized.
• Superior multi-tasking and prioritizing capability.
• Effective time management skills to meet tight deadlines.
• Excellent interpersonal, client-centered mindset, written and verbal communication skills.
• Collaborative and empathetic team player
• Accounting/Finance knowledge/experience an asset.
• Strong knowledge of Microsoft Outlook and Excel

Don’t meet every qualification listed? Studies often report equity-deserving people are less likely to apply for jobs unless they meet every requirement. KHP is dedicated to building a more diverse, inclusive and authentic workplace, so if you’re excited about this role, but your experience doesn’t align with every qualification, we welcome you to apply anyway. You may have the qualifications / experience for this role or other opportunities at KHP!

About KHP, Canada’s Unlock The Hope Youth Charity

Kids Help Phone (KHP) is Canada’s only free, national, 24/7, multilingual and confidential e-mental health service for youth to get help and Feel Out Loud. Since 1989, KHP has been the empowering, trusted changemaker giving young people’s feelings, big and small, a non-judgmental place to go through personalized well-being solutions. A made-in-Canada, global leader, KHP continually evolves by blending data, innovation and technology with real human support and clinical knowledge to unlock the hope young people need to thrive in their world. Explore help for all the feelings atKidsHelpPhone.ca.

Inclusion, Diversity, Equity and Accessibility (IDEA)

KHP has a role to play in effecting social change and advancing equity. This is why the practice of IDEA is critical to us. KHP has a long history of celebrating and advancing IDEA through our tailored programs, services, policies, initiatives and task forces with contributions and leadership from teams across the organization. We will not waver on these commitments and will continue leading the way in making the workplace, and the world young people live in, more inclusive, diverse, equitable and accessible.

We believe it’s critical that our services empower everyone who interacts with us to bring their authentic selves to an environment of mutual respect. An open and diverse community can foster the inclusion and amplification of voices that have been, and continue to be, underrepresented.

As such, we welcome applicants from equity-deserving communities (e.g. Indigenous Peoples, racialized persons, persons with disabilities, women, 2SLGBTQ+ individuals, etc.). We strongly believe that alleviating the underrepresentation of equity-deserving groups will help create a stronger KHP and help us better support the needs of youth from coast to coast to coast.

To learn more about how we are committed to advancing IDEA, you can exploreKHP’s IDEA 2023–2027 Strategy and Action Plan.

Accommodations

KHP welcomes applications from people living with disabilities. Reasonable accommodations are available upon request during any phase of the application / hiring process. If you’re contacted about an opportunity, you can reply and let us know if you require accommodations at any time.

Compensation and benefits

Salaries at KHP are determined by candidate experience, qualifications and specific skill sets, as well as market and operational considerations. Potential additional benefits at KHP include:

• Emergency Travel Assistance
• Wellness programs
• Recognition awards
• Employee and Family Assistance Program (EFAP)

Candidate verification

The successful candidate for this opportunity will be asked to complete a background screen, which may include criminal, credit, employment and educational checks. All offers of employment are conditional on the receipt of satisfactory results of any applicable check.

Privacy

KHP cares about your privacy! We’re required to save select information about opportunities, applications and interviews for set periods of time. To learn more, you can explore KHP’sPrivacy Policyor contact us using ourgeneral form.