Manager, Gift Funds Administration

Kids Help Phone; Toronto; Hybrid; CAD 72,000 - 80,000; Full time

Benefits offered by this job

Emergency travel assistance

Wellness programs

Recognition awards

EFAP

Job summary

Kids Help Phone Foundation in Canada seeks an Executive Director, Finance and Donor Services to lead financial administration for donor gifts and fund disbursements. You will report to the Executive Director of Finance & Donor Services and ensure compliance with funding agreements and timely reporting.

The role requires collaboration with internal stakeholders and partners to manage budgets, reports, audits and funding priorities, delivering robust financial controls and transparency.

Qualifications

• Bachelor’s degree in accounting, finance, business administration or related field.
• CPA designation (or progress toward CPA) is an asset.
• 3–5 years of experience in grants management, fund accounting, or financial administration in charitable, not-for-profit, healthcare or public sector.
• Strong budgeting, financial analysis and fund accounting knowledge.
• Advanced Microsoft Excel skills.
• Experience with fundraising/financial systems (Blackbaud, Financial Edge, Raiser's Edge) is an asset.
• Experience with grant management software is an asset.
• Excellent organizational, analytical and project management skills.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Oversee full gift lifecycle from proposal to close-out and stewardship reporting.
• Monitor fund disbursements to ensure adherence to budgets and KPIs.
• Coordinate with Foundation Donor Experience for donor stewardship reporting.
• Support reporting calendars and deadlines for grants and gifts.
• Facilitate cross‑functional kickoff meetings with internal and external partners.
• Develop and monitor gift/grant budgets with program leaders and accounting.
• Prepare financial reports for gifts, funds and disbursements for internal and donor use.

Skills

Advanced Excel

Budgeting

Multitasking

Communication

Education

Bachelor's degree in accounting/finance/business/public administration

CPA designation (asset)

Tools

Blackbaud

Financial Edge

Raiser's Edge

Job description

Executive Director, Finance and Donor Services

Salary range

$ 71,800 - $80,000

Job type

Full-Time, Permanent, Hybrid working 2-3 days per week

Location

Posting period

Monday, August 24, 2026

The opportunity

Are you motivated by the chance to help all young people in Canada access mental health support and Feel Out Loud at Kids Help Phone (KHP)?

The Manager, Gift Funds Administration plays a key role in managing and reporting on the funds and fund disbursements that supports the mission of Kids Help Phone. Reporting to the Executive Director of Finance & Donor services, this position is responsible for overseeing the financial administration of gifts from donors; while collaborating with internal stakeholders to ensure compliance with funding agreements and timely reporting, as well as managing disbursements between Kids Help Phone Foundation and Kids Help Phone.It’ll take courage, collaboration, innovation, resilience and trust.

The responsibilities

Gift and Fund Administration & Compliance

• Manage and support the full gift lifecycle from proposal through financial close-out and stewardship reporting
• Monitor fund disbursement expenditures and funding utilization to ensure compliance with approved program budgets and monitoring associated deliverables/KPIs
• Collaborate with Kids Help Phone Foundation Donor Experience team and Kids Help Phone program leads on all reporting requirements for donor stewardship reports, leading all financial components
• Support the Director, Donor Experience with gift deliverables calendar to monitor reporting requirements and deadlines
• Coordinate and facilitatecross-functional kickoffmeetings following thereceipt of grantsor major gifts, ensuring alignment amongall internal andexternal stakeholders manage all partners for applicable grants
• Coordinate the development and monitoring of gift/grant budgets in collaboration with program leaders and KHP accounting team
• Prepare financial reports for gifts, funds and fund disbursements for internal and donor facing
• Support monthly, quarterly, and annual financial reporting related to funds and fund disbursements
• Assist with annual audits by preparing fund disbursement schedules and supporting documentation.
• Assist with developing, monitoring, forecasting and reporting against funding priorities in collaboration with VP, Community Giving & Operations
• Reconciliation and reporting on fund balances to funding priorities
• Manage fund disbursements to Kids Help Phone

Proposal Support

• Support the Philanthropy team in the development of budgets for new proposals and collaborating with Kids Help Phone program teams
• Review proposal budgets to ensure accuracy, sustainability, and alignment with funding priorities

Reporting & Analysis

• Track funding trends in relation to funding priorities
• Develop dashboards and reporting tools to improve fund management processes.
• Identify potential financial risks and recommend corrective actions where necessary.

Cross-Functional Collaboration

• Work closely with Senior Leadership Team, Kids Help Phone Finance and Program teams and Kids Help Phone Foundation fundraising teams to support accurate gift, fund and fund disbursement reporting and compliance. Provide guidance to Operational Leadership Team and Kids Help Phone Finance team on gift and fund disbursement compliance and financial reporting requirements
• Recommend and implement best practices for gift, fund, and fund disbursement management processes.
• Improve internal controls, reporting procedures, and documentation standards.
• Stay current on accounting standards, charitable sector regulations, and funder requirements.

The qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, Public Administration, or a related field.
• CPA designation (or progress toward CPA) is considered an asset.
• Minimum 3–5 years of experience in grants management, fund accounting, or financial administration within the charitable, not-for-profit, healthcare, or public sector.
• Strong knowledge of budgeting, financial analysis, and fund accounting principles.
• Advanced Microsoft Excel skills.
• Experience with financial and fundraising systems (e.g., Blackbaud, Financial Edge, Raiser's Edge) is an asset.
• Experience with grant management software is an asset
• Excellent organizational, analytical, and project management skills.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities while consistently meeting deadlines.

Don’t meet every qualification listed? Studies often report that equity‑deserving people are less likely to apply for jobs unless they meet every requirement. KHP Foundation is dedicated to building a more diverse, inclusive and authentic workplace, so if you’re excited about this role, but your experience doesn’t align with every qualification, we welcome you to apply anyway. You may have the qualifications / experience for this role or other opportunities at KHP Foundation.

The application process

About KHP Foundation

KHP Foundation inspires generosity and raises funds across Canada to deliver on KHP’s promise to youth. KHP Foundation helps ensure every supporter’s contribution gives more young people’s feelings a place to go wherever they are — from coast to coast to coast. Donors to KHP Foundation unlock the hope young people need to thrive in their world by scaling access to support, advancing equity and accelerating innovation so youth can always Feel Out Loud and get trustworthy help for any feeling or issue, big or small. Help now atKidsHelpPhoneFoundation.ca.

Inclusion, Diversity, Equity and Accessibility (IDEA)

KHP Foundation has a role to play in effecting social change and advancing equity. This is why the practice of IDEA is critical to us. We believe everyone who interacts with us deserves to feel empowered to bring their authentic selves to an environment of mutual respect. An open and diverse community can foster inclusion and amplify voices that have been, and continue to be, underrepresented.

As such, we welcome applicants from equity‑deserving communities, including Indigenous Peoples, racialized persons, persons with disabilities, women, 2SLGBTQI+ individuals and more. We strongly believe that alleviating the underrepresentation of equity‑deserving groups will help create a stronger KHP Foundation so young people across Canada can express all their thoughts and feelings.

Accommodations

KHP Foundation welcomes applications from people living with disabilities. Reasonable accommodations are available upon request during any phase of the application / hiring process. If you’re contacted about an opportunity, you can reply and let us know if you require accommodations at any time.

Compensation and benefits

Salaries at KHP Foundation are determined by candidate experience, qualifications and specific skill sets, as well as market and operational considerations. Benefits at KHP Foundation may include:

• Emergency travel assistance
• Wellness programs
• Recognition awards
• Employee and Family Assistance Program (EFAP)

Candidate verification

KHP Foundation will ask the successful candidate for this opportunity to complete a background screen, which may include criminal, credit, employment and educational checks. All offers of employment are conditional on the receipt of satisfactory results of any applicable check.

Privacy

KHP Foundation cares about your privacy. We’re required to save select information about opportunities, applications and interviews for set periods of time. To learn more, you can explore KHP Foundation’sprivacy policyor contact us using ourgeneral form.

Message to agencies

KHP Foundation doesn’t accept unsolicited phone calls, referrals and / or resumes from any source other than directly from candidates. KHP Foundation won’t consider unsolicited phone calls, referrals and / or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services and recruiting agencies. The submission of unsolicited referrals and / or resumes by anyone other than a candidate directly to KHP Foundation is deemed gratuitous. KHP Foundation won’t be obligated or bound in any way to pay a referral or any other fee if a person referred to us from a source other than a direct candidate is subsequently hired.