Accounts Payable Specialist

OmniaBio; Hamilton; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Specialist to enhance their financial operations. In this pivotal role, you will ensure the smooth processing of vendor invoices, manage cash flows, and maintain strong relationships with suppliers. Your analytical skills and proficiency with ERP systems will help drive continuous improvements in a fast-paced environment. If you thrive in a collaborative setting and are passionate about financial accuracy, this opportunity is perfect for you. Join a team that values integrity, diversity, and excellence in service delivery.

Qualifications

• 3+ years of experience in an office setting supporting business functions.
• Proficient in Microsoft Office Suite and ERP systems, especially SAP.

Responsibilities

• Process vendor invoices and ensure accuracy in GL coding.
• Respond to vendor inquiries and resolve invoice discrepancies.
• Prepare payment batches and assist with month-end accruals.

Skills

Communication Skills

Analytical Skills

Problem Solving

Organizational Skills

Service Orientation

Education

Associate’s degree in business or accounting

Tools

SAP S4/Hana

Microsoft Office Suite

Concur

MS Excel

Job description

Position summary

At OmniaBio, we rely on meticulously prepared financial data to drive our business forward. The Accounts Payable Specialist keeps that system running smoothly by supporting the management of our cash flows through accurate recording and tracking of vendors and suppliers’ invoices. We are searching for a skilled financial specialist to join our team to help process, track, and record payables in an accurate, efficient, and timely manner. The Accounts Payable Specialist will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. The successful candidate will be a well-organized individual who can set and manage various stakeholders’ expectations and is able to drive continuous improvements and best practices in a fast-paced environment.

Key responsibilities

The employee’s services include, but are not limited to, the following:

1. Process vendor invoices in the ERP system (SAP S4/Hana) while ensuring accuracy of general ledger (GL) coding.
2. Ensure proper approvals are captured in accordance with the company’s delegation of authority policies.
3. Respond to vendor inquiries as required.
4. Work with procurement teams and other authorized personnel to ensure timely resolution of invoice discrepancies.
5. Process employee expense reports in Concur or MS Excel.
6. Prepare payment batches for approval prior to release.
7. Assist with vendor maintenance and item set-up in the accounting system.
8. Assist with the preparation of month-end accruals.
9. Reconcile balance sheet accounts regularly.
10. File/archive documents and assist with ad-hoc administrative duties.
11. Support the accounting for Capital Assets and corresponding depreciation calculations and journal entries.
12. Strictly adhere to all compliance requirements, specifically with respect to taxation matters.

Qualifications

1. Associate’s degree or equivalent in business or accounting discipline.
2. 3+ years of working in an office setting supporting a business function.
3. Proficient with the Microsoft Office Suite (Word, Excel, Outlook).
4. Experience with ERP systems, SAP a plus.

Desired Characteristics

1. Well organized.
2. Exceptional communication skills with the ability to articulate complex financial issues.
3. High ethical standards.
4. Strong service orientation.
5. Ability to understand complex issues and financial linkages in applying knowledge.
6. Ability to manage shifting priorities and meet deadlines in a dynamic environment.
7. Analytical and insightful.
8. Problem solver.
9. Diligent and accurate in preparing deliverables.
10. Confident in approach.
11. Active listener.
12. High integrity and transparency.
13. Collaborative, team player.
14. Values diversity and being respectful of others.