Accounts Payable & Office Administrator

Deveraux Group of Companies; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Benefits package including life, LTD,

RRSP with DPSP

Professional development

Job summary

Deveraux Group of Companies in Calgary is seeking an Accounts Payable & Office Administrator to join our expanding team. Reporting to the Controller, you will handle accounts payable for Deveraux Developments and other group entities, while providing front‑of‑office support in our Calgary office.

This role offers variety, a service‑minded culture, and the chance to contribute to office events, vendor coordination, and process improvements.

Qualifications

• Minimum of one year of accounts payable experience or formal education in accounting.
• Experience in office administration, reception, or event coordination would be considered an asset.
• Excellent attention to detail and organizational skills, with the ability to prioritize tasks in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to work effectively as part of a team.
• Professional, service-oriented demeanor and a welcoming office environment.

Responsibilities

• Process accounts payable transactions, including receiving and paying invoices timely.
• Reconcile Visa transactions and statements.
• Act as backup for other accounting team members.
• Collaborate to improve processes and workflows.
• Greet visitors and manage mail/deliveries as front-of-office presence.
• Plan and coordinate office events and employee engagement initiatives.

Skills

Accounts payable

Office administration

Microsoft 365

Communication

Teamwork

Sage Intacct

Education

Accounting education

Tools

Excel

Outlook

Teams

Job description

At Deveraux Group of Companies, we create amenity-rich apartment communities that people are proud to call home, and we care for them with a hospitality mindset. Today, we have more than 10,000 apartment homes under management and in development across Western Canada and Ontario, where we are expanding our presence. From design and construction to the day‑to‑day resident experience, our team is driven by quality, innovation, and a genuine commitment to the people we serve. Join us and help shape the next chapter of our growth.

CULTURE

We foster a dynamic, people‑first culture built on accountability, inclusion, respect, and community connection. We embrace diverse perspectives, encourage entrepreneurial thinking, and empower team members to make a meaningful impact. Through formal training and opportunities to take on unique and challenging work, our employees are encouraged to take initiative, create value, and contribute to building exceptional communities across Canada.

The Opportunity

The Deveraux Group of Companies is seeking an Accounts Payable & Office Administrator to join our expanding team in Calgary. Reporting to the Controller, Deveraux Developments, the successful candidate will primarily provide accounts payable and other accounting support (approximately 60% of the role) for Deveraux Developments and other Group entities, with the remainder of the role providing administrative support for our Calgary office (approximately 40% of the role), including front‑of‑office coverage, office management, event planning, and other administrative responsibilities. This is an excellent opportunity for a well‑organized, service‑minded professional who enjoys variety and wants to help shape the in‑office experience for our growing Calgary team.

What we offer...

• Attractive compensation package that is competitive in the industry
• Comprehensive benefits program comprising life, long‑term disability, and extended medical, dental, and vision coverage
• Registered retirement savings plan (RRSP) with a matching Deveraux‑funded deferred profit‑sharing plan (DPSP)
• Transparent and rewarding workplace dedicated to supporting your professional development

What you bring...

• Minimum of one year of accounts payable experience or formal education in accounting
• Experience in office administration, reception, or event coordination would be considered an asset
• Excellent attention to detail and organizational skills, with the ability to prioritize tasks and meet deadlines in a fast‑paced environment
• Strong communication and interpersonal skills, with the ability to work effectively as part of a team
• A professional, service‑oriented demeanour and a genuine enthusiasm for creating a welcoming office environment
• A problem‑solving mindset with a proactive approach and a dedication to continuous improvement
• Proficient computer skills, including Microsoft 365 (Outlook, Excel, Word, and Teams), and a willingness to learn new software as needed
• Experience with Sage Intacct or multi‑entity accounting would be considered an asset

You will...

• Process accounts payable transactions, including receiving, verifying, and accurately processing invoices and payments in compliance with Deveraux's policies and procedures in a timely manner
• Reconcile Visa transactions and statements, ensuring accuracy and compliance with company policies
• Act as backup and support for other accounting team members
• Collaborate with other members of the accounting team to improve processes and streamline workflows
• Serve as the front‑of‑office presence for the Calgary office, greeting visitors and managing incoming and outgoing mail and deliveries, with reception responsibilities expected to grow as the office expands
• Plan and coordinate office events and employee engagement initiatives, such as team celebrations, staff lunches, holiday functions, and company milestones, including managing vendors, catering, and on‑site logistics
• Liaise with building management and service providers on facility maintenance, repairs, security, and building access
• Coordinate workspace needs for the Calgary office, from workstation set‑up and office access for new employees today to planning and setting up new office space as we grow
• Order and maintain office and kitchen supplies, and keep the kitchen and common areas organized and welcoming
• Participate in other accounting and administrative responsibilities as assigned

Additional Information

You must be legally eligible to work in Canada (e.g., be a Canadian citizen, permanent resident of Canada, or possess a valid work permit) and provide a satisfactory Criminal Background Check.

The Deveraux Group of Companies is an Equal Opportunity employer. We foster a diverse and inclusive workplace where individuals, regardless of disability, gender, sexual orientation, marital status, race, colour, religion, age, nationality, or ethnic origin, have equitable access to employment, professional opportunities, and advancement. Our recruitment practices are merit‑based, ensuring that every candidate is evaluated fairly based on their qualifications, skills, and potential to positively impact our team. Embracing diversity is integral to our organizational ethos, creating a culture where diverse perspectives contribute to our ongoing success and drive innovation.