AR/AP Coordinator

Ambipar Response Canada Inc; Calgary; On-site; CAD 42,000 - 66,000; Full time

Benefits offered by this job

Health & Dental Benefits

Health Spending Account

RRSP Matching Program

Growth Opportunities & Mentorship

Tuition/Professional Development Reimb

Flex Days

Employee Assistance Program

Job summary

Ambipar Response Canada Inc. is seeking an AR/AP Coordinator based in Calgary, Alberta. This full-time, in-office role supports both accounts payable and receivable, ensuring accurate processing of transactions and strong vendor/customer relationships.

The role may shift toward AR or AP depending on business priorities, with emphasis on accuracy, project billing, invoicing, and month-end close support. A positive, detail-oriented team player is essential.

Qualifications

• 2+ years of strong administrative/data entry experience.
• High attention to accuracy and detail.
• Ability to manage multiple tasks and deadlines independently.
• Capacity to work under pressure in a fast-paced, high-volume environment.
• Intermediate proficiency in Microsoft Excel.
• Experience with QuickBooks and/or Replicon preferred but not required.
• Experience with client invoice submission portals (Open Invoice, Pandell, ENFOS) preferred but not required.
• Excellent communication and problem-solving skills.
• Strong organizational, time management and interpersonal skills.
• Team player: Flexible, courteous, and supportive of teammates.

Responsibilities

• Provide time/expense billing details to project managers for invoicing.
• Prepare invoicing with backup and obtain approvals.
• Invoice submissions and collections.
• Update operational/financial spreadsheets.
• Set up new projects in Replicon and QuickBooks.
• Update SharePoint files/folders.
• Assist with month-end close requirements.
• Ad hoc tasks as required.
• Handle AP tasks including vendor invoices, expenses, and payments in Replicon/QuickBooks.
• Support weekly payment runs and maintain shared accounting inbox.

Skills

Administrative experience

Data entry

Attention to detail

Organizational skills

Multitasking

Microsoft Excel

Communication skills

Team player

Tools

QuickBooks

Replicon

SharePoint

Open Invoice

Pandell

ENFOS

Job description

At Ambipar Response Canada, we invest in our employees and take pride in fostering growth as you work towards a career in the environmental industry. We offer an energetic, dynamic, and supportive team environment, shaping you to be a leader in your role. Our dedication includes many perks, such as:

• Health & Dental Benefits


• Health Spending Account


• RRSP Matching Program


• Growth Opportunities & Mentorship


• Tuition/Professional Development Reimbursement


• Flex Days


• Employee Assistance Program

THE OPPORTUNITY

Ambipar. is currently seeking an AR/AP Coordinator based out of Calgary, Alberta. The successful individual will support the day-to-day functions of both accounts payable and accounts receivable teams. This full-time, in-office position supports the Finance department by ensuring accurate processing of financial transactions and maintaining strong vendor and customer relationships.

The specific responsibilities and focus of the role may shift over time based on the evolving needs of the company. Depending on business priorities, the role may lean more heavily toward Accounts Receivable or Payables at any given time.

RESPONSIBILITIES AT HAND

Accounts Receivable

• Providing project managers with detailed time and expense billing summary package for invoicing


• Preparing invoicing, complete with additional backup as required and ensuring all management approvals have been obtained.


• Invoice submissions and collections


• Updating operational and financial spreadsheets


• New project set up in Replicon and QuickBooks


• Updating SharePoint files and folders


• Assisting with meeting month end close requirements


• Ad hoc tasks as required

Accounts Payable

• Timely and accurate approval/processing of vendor invoices, employee and credit card expenses in Replicon and Quickbooks


• Assistance with the preparation of weekly payment runs, including invoice scanning and bill payments in Quickbooks


• Assistance with management of shared accounting inbox - handling external/internal inquiries, forwarding invoices for submission or approval, and timely action/response of all inquiries


• Timely reconciliation of vendor accounts


• Assistance with meeting month end close requirements


• Maintenance and organization of accounts payable files in SharePoint


• Ad hoc tasks as required

REQUIRED QUALIFICATIONS

• 2+ years of strong administrative/data entry experience


• High attention to accuracy, detail-oriented, and highly organized


• Must have a strong ability to manage multiple tasks and deadlines on your own, without micromanagement


• Ability to work under pressure in a fast-paced and large volume environment


• Intermediate proficiency in Microsoft Excel


• Experience with QuickBooks and/or Replicon preferred, but not required


• Experience with client invoice submission portals (Open Invoice, Pandell, ENFOS etc) preferred, but not required


• Accurate manual data entry (excel spreadsheets, ERP systems)


• Must possess excellent communication and problem-solving skills


• Strong organizational, time management and interpersonal skills are required


• Team player: Flexible, courteous, and supportive of teammates.

Note: This is an entry-level role and is most suited towards those with less than 5 years experience.

This posting will remain open until suitable candidates have been selected.

We thank all applicants for applying and advise that only those candidates selected for interviews will be contacted.