Accounts Payable Manager/Team Lead

Vaco; Toronto; On-site; CAD 55,000 - 69,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco is seeking an Accounts Payable Leader in the Toronto area to assess, lead, and optimize the AP function across multiple entities. You will oversee high-volume invoice processing, manage decentralized approvals, and collaborate with operations teams to resolve urgent AP needs.

The role requires prior AP leadership experience, a strong track record in end-to-end AP processes, and the ability to quickly provide continuity during transitions.

Qualifications

• Strong leadership or team management experience is required.
• Experience managing end-to-end Accounts Payable processes and day-to-day operations.
• Ability to step in quickly, provide leadership and maintain continuity of the AP function.

Responsibilities

• Assess the current AP team, identify strengths and gaps, and evaluate resource allocation, workflows, and overall performance.
• Provide leadership, direction, coaching, and support to the Accounts Payable team.
• Review existing AP processes and identify opportunities to improve controls, standardization, accuracy, and efficiency across multiple entities and locations.
• Oversee high-volume invoice processing, ensuring invoices are reviewed, approved, coded, and paid accurately and on time.
• Manage decentralized approval processes and coordinate with internal stakeholders to resolve outstanding approvals and processing issues.
• Work closely with operations teams, branches, and site personnel to address day-to-day AP needs and urgent requests.
• Coordinate proof-of-payment requests, expedited vendor payments, payment status inquiries, and vendor escalations.
• Resolve vendor issues, discrepancies, and payment delays while maintaining positive vendor relationships.
• Support month-end close activities, ensuring AP balances and outstanding items are properly reconciled and addressed.
• Establish consistent procedures and reporting to improve visibility, accountability, and service levels across the AP function.

Skills

Leadership

Accounts Payable

End-to-end AP

Tools

NetSuite

Job description

About the Opportunity

• Assess the current AP team, identify strengths and gaps, and evaluate resource allocation, workflows, and overall performance.
• Provide leadership, direction, coaching, and support to the Accounts Payable team.
• Review existing AP processes and identify opportunities to improve controls, standardization, accuracy, and efficiency across multiple entities and locations.
• Oversee high-volume invoice processing, ensuring invoices are reviewed, approved, coded, and paid accurately and on time.
• Manage decentralized approval processes and coordinate with internal stakeholders to resolve outstanding approvals and processing issues.
• Work closely with operations teams, branches, and site personnel to address day-to-day AP needs and urgent requests.
• Coordinate proof-of-payment requests, expedited vendor payments, payment status inquiries, and vendor escalations.
• Resolve vendor issues, discrepancies, and payment delays while maintaining positive vendor relationships.
• Support month-end close activities, ensuring AP balances and outstanding items are properly reconciled and addressed.
• Establish consistent procedures and reporting to improve visibility, accountability, and service levels across the AP function.

About You

• NetSuite experience is a strong asset. need well known ERP
• Previous leadership or team management experience is required.
• Experience managing end-to-end Accounts Payable processes and day-to-day operations.
• The ability to step in quickly, provide leadership and maintain continuity of the AP function.

Salary Range

$40 - $50/hour

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.