Accounts Payable Logistics Specialist

IMCD Deutschland GmbH & Co KG; Brampton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the logistics sector is seeking an Accounts Payable Logistics Specialist to manage freight invoicing and billing discrepancies. The role requires strong organizational skills, attention to detail, and the ability to work under deadlines. Candidates should have a background in finance or accounting, with relevant experience in logistics billing. This position offers opportunities for professional growth and the chance to contribute to a dynamic team.

Qualifications

• 3-5 years of logistics billing clerk experience.
• Accounting or financial experience.

Responsibilities

• Process, verify, and reconcile freight carriers' invoicing.
• Audit freight billing and identify variances.
• Address freight inquiries professionally.

Skills

Organizational

Problem Solving

Critical Thinking

Customer Service

Attention to Detail

Interpersonal Communication

Education

University or college graduate in Finance

Six Sigma Yellow or Green belt certification

Tools

Microsoft Excel

Microsoft Word

Job description

Accounts Payable Logistics Specialist

Location: Brampton, ON

Position Type: Full-time permanent

Job Purpose

This position is responsible for processing, verifying, and reconciling freight carriers' invoicing. It involves ensuring accurate billing, reconciling shipping records with invoices, resolving billing discrepancies, maintaining freight records, and responding to inquiries from multiple stakeholders.

Responsibilities

1. Work closely with the Logistics Manager to ensure accurate billing from carriers.
2. Audit freight summary billing and identify variances between inbound and outbound orders, accrual records, and carrier invoices.
3. Send related invoices to the Logistics Manager for review and approval.
4. Verify loading and unloading delay charges from carriers and identify possible bill-backs to customers or principals.
5. Identify pass-through freight charges for 3PL customers and coordinate with the invoicing team for recoupment.
6. Identify margin anomalies related to outbound freight.
7. Address outbound freight billing discrepancies based on freight handling codes and coordinate corrections with the customer care team.
8. Highlight missing freight accruals on inbound orders before receipt and coordinate updates with the Logistics team.
9. Notify the invoicing team of carrier proof of delivery for direct orders.
10. Audit courier invoices for order-related charges, administrative charges, and sample shipments.
11. Send rail car-related charges (switches, detention, pumping, scaling) for approval.
12. Identify tax/billing errors on invoices and coordinate corrections with carriers.
13. Ensure proper proof of delivery is provided by carriers for all orders.
14. Process invoices to meet month-end requirements, ensuring proper expense accounts are used.
15. Coordinate and validate carrier vendor setup according to internal controls.
16. Verify banking information for electronic payment changes.
17. Act as backup for principal/supplier payables, miscellaneous payables, and employee expenses.
18. Address freight inquiries professionally and promptly.
19. Work on special projects as needed and assist various finance functions.
20. Perform year-end duties as required.

Skills

• Organizational, problem-solving, and critical thinking skills.
• Excellent customer service skills and professional interaction with service providers and team members.
• Strong attention to detail and accuracy.
• Ability to meet deadlines through prioritization and effective time management.
• Excellent interpersonal and communication skills for building relationships internally and externally.
• Ability to identify process efficiency opportunities and communicate them to management.
• Ability to work independently and as part of a team.
• Knowledge of transportation and logistics principles is a plus.
• Deadline-driven, detail-oriented, and conscientious.

Qualifications

• Accounting or financial experience.
• University or college graduate in Finance, Accounting, or equivalent experience.
• Six Sigma Yellow or Green belt certification.
• 3-5 years of logistics billing clerk experience.
• Proficiency in Microsoft Excel and Word.
• Strong organizational skills and ability to multitask.
• Superior interpersonal skills.
• Experience working in the transportation industry.
• Ability to work in a fast-paced, detail-oriented environment.

Competencies

• Business Acumen
• Problem Solving/Analysis
• Customer/Client Focus
• Communication Proficiency
• Teamwork Orientation

*MCD Canada encourages applications from people with disabilities. Accommodations are available upon request during the selection process.*