Accounts Payable Coordinator – Maternity Leave Coverage

Jobtailor; Brampton; On-site; CAD 52,000 - 76,000; Full time

Job summary

Jobtailor in Brampton, Canada, is seeking an Accounts Payable professional to manage full-cycle AP, including invoice verification, PO matching, and payments. You will maintain vendor accounts, perform reconciliations, and support month-end closing while ensuring accuracy and compliance.

The role requires 2-3 years of AP experience, ERP familiarity (MS Dynamics NAV/365 is a plus), and strong MS Office skills. Team collaboration and attention to detail are essential in a fast-paced environment.

Qualifications

• Minimum 2-3 years of experience in a full-cycle Accounts Payable role
• Experience with ERP systems; NAV/Navision or Dynamics 365 is an asset
• Proficient in Microsoft Office applications, particularly Excel, Outlook, and Word
• Strong understanding of accounts payable processes, reconciliations, and financial controls
• Excellent attention to detail with a high level of accuracy and organizational skills
• Strong analytical and problem-solving abilities with the ability to investigate and resolve discrepancies
• Excellent communication and interpersonal skills with a customer service mindset
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Self-motivated with the ability to work independently and collaboratively within a team
• Demonstrates accountability, professionalism, and ownership of assigned responsibilities.

Responsibilities

• Perform full-cycle accounts payable processing, ensuring vendor invoices are reviewed and processed timely
• Verify vendor invoices by matching to purchase orders and receiving documents
• Obtain and validate PO information within the ERP system prior to processing
• Process vendor invoices, employee expense reimbursements, and other payment requests
• Prepare and process cheque runs, EFTs, wires, and other payment methods
• Maintain vendor accounts and reconcile vendor statements
• Reconcile AP and general ledger, resolve outstanding items
• Respond to vendor inquiries and resolve payment issues
• Collaborate with Purchasing and Receiving to resolve invoice discrepancies
• Maintain accurate AP records and documentation
• Support month-end and year-end closing activities
• Assist with audit requests by providing required documentation
• Follow AP procedures to ensure consistent, accurate daily operations
• Provide exceptional customer service to vendors and internal stakeholders

Skills

Attention to detail

Analytical skills

Problem-solving abilities

Customer service mindset

Time management

Education

High school diploma

Post-secondary education in Accounting/Finance/Business (asset)

Tools

ERP systems

Microsoft Dynamics NAV

Microsoft Dynamics 365

Microsoft Office

Excel

Outlook

Word

Job description

• Perform full-cycle accounts payable processing, ensuring vendor invoices are accurately reviewed, approved, and processed in a timely manner


• Verify vendor invoices by matching them to purchase orders and receiving documentation, ensuring accuracy and compliance with company policies


• Obtain and validate purchase order information within the ERP system prior to invoice processing


• Process vendor invoices, employee expense reimbursements, and other payment requests with a high degree of accuracy


• Prepare and process cheque runs, electronic funds transfers (EFTs), wire payments, and other payment methods within established payment terms


• Maintain assigned vendor accounts, including reconciling vendor statements and resolving discrepancies in a timely manner


• Reconcile accounts payable and general ledger accounts, investigating and resolving outstanding items


• Respond promptly and professionally to vendor inquiries, resolving payment issues while maintaining positive working relationships


• Collaborate with Purchasing, Receiving, and other internal departments to resolve invoice discrepancies and ensure timely payment processing


• Maintain accurate accounts payable records and supporting documentation in accordance with company policies and audit requirements


• Support month-end and year-end closing activities by ensuring accounts payable transactions are complete and reconciled


• Assist with internal and external audit requests by providing required documentation and account support


• Follow established accounts payable procedures and support the consistent, accurate, and timely execution of daily operations


• Provide exceptional customer service to vendors and internal stakeholders while maintaining confidentiality and professionalism.

Requirements

• Minimum 2-3 years of experience in a full-cycle Accounts Payable role


• High school diploma required; post-secondary education in Accounting, Finance, or Business is an asset


• Experience working with ERP systems; Microsoft Dynamics NAV (Navision) or Dynamics 365 experience is considered an asset


• Proficient in Microsoft Office applications, particularly Excel, Outlook, and Word


• Strong understanding of accounts payable processes, reconciliations, and financial controls


• Excellent attention to detail with a high level of accuracy and organizational skills


• Strong analytical and problem-solving abilities with the ability to investigate and resolve discrepancies


• Excellent communication and interpersonal skills with a customer service mindset


• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment


• Self-motivated with the ability to work independently and collaboratively within a team


• Demonstrates accountability, professionalism, and ownership of assigned responsibilities.

Core Competencies

Demonstrates expertise in full-cycle accounts payable processing, including vendor invoice verification, reconciliation, and compliance with financial controls. Proficient in ERP systems and Microsoft Office applications, with strong analytical and problem-solving skills to ensure accurate and timely payment processing.

Highest-signal resume keywords

• Full-Cycle Accounts Payable Processing


• Vendor Invoice Verification


• ERP System Experience


• Microsoft Excel Proficiency


• Attention to Detail

ATS Optimization Keywords

Hard Skills

• Accounts Payable Processes


• Reconciliation


• Financial Controls


• Invoice Processing


• Payment Methods


• Vendor Account Maintenance


• Month-End Closing


• Year-End Closing


• Documentation Support


• Analytical Skills

Soft Skills

• Customer Service Mindset


• Communication Skills


• Interpersonal Skills


• Organizational Skills


• Problem-Solving Abilities

Industry Keywords

• Accounts Payable


• Vendor Management


• Payment Processing


• Audit Support


• Financial Documentation

Tools & Technologies

• ERP Systems


• Microsoft Dynamics NAV


• Microsoft Dynamics 365


• Microsoft Office


• Excel


• Outlook


• Word