Accounting Clerk

Jobtailor; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

Jobtailor in Ottawa, Ontario is seeking a detail-oriented accounting professional to manage accounts payable and accounts receivable processes. You will code invoices, perform reconciliations, handle three-way matching, and communicate with vendors and internal staff.

The role requires proficiency in NetSuite and Excel, 3–5 years of experience, and strong data accuracy. You will support month-end closings, intercompany transactions, and ad hoc reporting in a manufacturing environment.

Qualifications

• College diploma or university degree in Accounting/Finance.
• 3–5 years relevant work experience preferred.
• Ability to communicate effectively and work within a fast-paced team environment.
• Excellent oral and written English communication skills.
• High data entry accuracy and attention to detail.
• Strong adherence to internal controls and processes.
• Excellent knowledge of NetSuite and Excel (pivot tables, formulas, data validation).
• Cost accounting knowledge in a manufacturing environment is a plus.
• CGD eligibility is required.
• May require exposure to confidential information.

Responsibilities

• Code and enter vendor invoices and perform three-way matching when required.
• Maintain electronic and paper records of invoices, reports, and receipts.
• Process employee expense claims.
• Reconcile internal and external reports and follow up on discrepancies.
• Email remittance information to vendors.
• Monitor the accounts payable email box and vendor inquiries.
• Maintain the accounts payable sub-ledger.
• Code, enter, and transmit customer invoices.
• Enter payment receipts, note discrepancies, and follow up as required.
• Monitor the accounts receivable email box and follow up on customer inquiries.
• Perform customer collection calls and send statements of accounts.
• Reconcile customer billing statements and reports as required.
• Maintain the accounts receivable sub-ledger.
• Perform month-end reconciliations for accounts payable and receivable sub-ledgers and other balance sheet accounts.
• Reconcile intercompany transactions.
• Prepare ad hoc reports as required.

Skills

Accounts Payable

Accounts Receivable

NetSuite Proficiency

Excel Proficiency

Cost Accounting Knowledge

Invoice Coding

Data Entry Accuracy

Reconciliation

Three-Way Matching

Expense Claims Processing

Customer Collection Calls

Month-End Reconciliations

Intercompany Transactions

Ad Hoc Reporting

Education

Accounting/Finance Degree

Tools

NetSuite

Excel

Job description

• Code and enter vendor invoices, perform three-way matching where required, note discrepancies, and follow up with internal staff and external vendors
• Maintain electronic and paper records, including invoices, reports, and receipts
• Process employee expense claims
• Reconcile internal and external reports and statements against supporting documents, post matching transactions, and follow up on discrepancies
• Email remittance information to vendors
• Monitor the accounts payable email box and follow up on vendor inquiries
• Maintain the accounts payable sub-ledger
• Code, enter, and transmit customer invoices
• Enter payment receipts, note discrepancies, and follow up as required
• Monitor the accounts receivable email box and follow up on customer inquiries
• Perform customer collection calls and send statements of accounts
• Reconcile customer billing statements and reports as required
• Maintain the accounts receivable sub-ledger
• Perform month-end reconciliations for accounts payable and receivable sub-ledgers and other balance sheet accounts
• Reconcile intercompany transactions
• Prepare ad hoc reports as required

Requirements

• College diploma/university degree in Accounting/Finance
• 3–5 years relevant work experience preferred
• Ability to communicate effectively and work within a fast-paced team environment
• Excellent oral and written English communication skills
• High data entry accuracy and attention to detail
• Strong adherence to internal controls and processes
• Excellent knowledge of NetSuite
• High proficiency in Excel, including pivot tables, formulas, data validation, and working with large datasets
• Goal-oriented and capable of meeting targets and deadlines
• Highly organized, analytical, proactive, and an adept problem solver
• Positive attitude, sound work ethic, team player, and ability to follow instructions
• Knowledge of cost accounting in a manufacturing environment considered an asset
• Must meet eligibility requirements of the Controlled Goods Directorate (CGD)
• May require exposure to confidential information

Core Competencies

Demonstrates expertise in accounts payable and receivable processes, including invoice coding, reconciliation, and vendor communication. Proficient in using NetSuite and Excel for financial reporting and data management.

Highest-signal resume keywords

• Accounts Payable Management
• Accounts Receivable Management
• NetSuite Proficiency
• Excel Proficiency
• Cost Accounting Knowledge

ATS Optimization Keywords

Hard Skills

• Invoice Coding
• Data Entry Accuracy
• Reconciliation
• Financial Reporting
• Three-Way Matching
• Expense Claims Processing
• Customer Collection Calls
• Month-End Reconciliations
• Intercompany Transactions
• Ad Hoc Reporting

Soft Skills

• Effective Communication
• Attention to Detail
• Organizational Skills
• Problem Solving
• Team Player

Certifications & Qualifications

• Controlled Goods Directorate (CGD) Eligibility

Industry Keywords

• Accounting
• Finance
• Manufacturing Environment

Tools & Technologies

• NetSuite
• Excel