Accounts Receivable Clerk

Bluestar Engineering Ltd.; Calgary; On-site; CAD 42,000 - 62,000; Full time

Job summary

Bluestar Engineering Ltd. is seeking an Accounts Receivable Clerk to manage AR for designated clients, generate aging reports, and prepare invoices. You will also support AP activities, process timesheets, and prepare cost reports with Project Managers in a fast-paced engineering environment.

The role requires a post-secondary accounting credential and 2+ years of invoicing experience, with strong Excel and communication skills. Attention to detail and confidentiality are essential for success.

Qualifications

• Post-secondary degree or diploma in accounting, business administration, or related field.
• 2+ years in high volume invoice processing or AP/AR experience.
• Knowledge of general ledger concepts and statements.
• Proficient in Excel and MS Office applications.
• Strong written and verbal communication and organizational skills.
• Ability to multitask, prioritize, and maintain confidentiality.

Responsibilities

• Process accounts receivable for designated clients and generate aging reports.
• Submit invoices, record receipts, and monitor overdue payments.
• Reconcile reimbursements and support AP where needed.
• Prepare payment runs and assist with timesheets and cost reports.
• Collaborate with Project Managers and ERP team for cost sheets.

Skills

Invoice processing

General ledger

Excel

Communication

Attention to detail

Multitasking

Confidentiality

Team player

Education

Post-secondary degree or diploma in accounting

Tools

Microsoft Office

Job description

Job Description – Accounts Receivable Clerk

• Perform accounts receivable functions for designated clients.
• Generate and submit accounts receivable aging report regularly
• Generate unbilled time reports
• Reimbursable expenses reconciliation
• Generate and submit invoices via email, Open Invoice and other invoicing portals.
• Record payment receipts.
• Monitor outstanding accounts and follow up on overdue invoice payments.
• File purchase orders and backup documents.
• Submit monthly incurred cost reports to Project Managers for approval and make changes as requested.
• Work closely with Project Managers

Accounts Payable Support

• Act as backup for accounts payable functions.
• Gathering and organizing receipts for corporate credit cards, reconciling Visa statements. ‘
• Perform full cycle accounts payable functions.
• Prepare payment runs.
• Create expense reports.
• Process contractor invoices (reconcile and perform payment runs).

Timesheets & General Accounting

• Timesheet entry and adjustments.
• Maintain Inventory Codes.
• Reconciliation and maintenance of timesheet.
• Provide backup and support to the accounting clerk
• Complete filing and data entry tasks as needed.
• Circulate documents for approval and signatures.
• Submit monthly incurred cost reports.
• Collaborate with the Project Controls department to update cost sheets regularly.
• Provide backup for the Project Controls department.

Department Support

• Mentor and guide AP Clerk.
• Monitor Accounting email
• Prepare various project reports as assigned.
• Assist the Accounting Analyst with other tasks as required.
• Other duties as assigned
• Assist with ERP implementation

Requirements

• Post-secondary degree, diploma or certificate in a relevant field (accounting, business administration, etc.)
• 2+ years in high volume invoice processing
• General ledger knowledge
• Highly proficient in Microsoft Office Suite, with a focus on Excel.
• Excellent written and verbal communication skills.
• Detail oriented, Motivated self-starter with exceptional prioritization and organizational skills.
• Ability to adjust to change and multitask in a fast-paced setting.
• Demonstrated professionalism with colleagues and clients.
• Friendly, personable, and able to work in a team environment.
• Desire to learn and develop professionally.
• Able to maintain a high level of confidentiality.