Financial Assistant

Jobtailor; Toronto; On-site; CAD 60,000 - 78,000; Full time

Job summary

Jobtailor is seeking a qualified financial administrator to support the Faculty of Music. The role covers payroll documentation, accounts payable/receivable, and detailed transaction recording with budget monitoring and journal entry processing.

The ideal candidate will have an Advanced College Diploma in accounting or related field, 3+ years in a large organization, and strong skills in HRIS/FIS, Excel and Office. On-site in Toronto with a public sector context.

Qualifications

• Advanced College Diploma (3 years) in accounting, business administration or equivalent.
• Minimum 3 years of financial and administrative experience in a large, complex organization.
• Experience generating financial reports and posting/processing financial transactions.
• Experience liaising with clients and vendors to resolve issues.
• Experience with HRIS and FIS or similar payroll systems.
• Advanced proficiency in Word, Excel, and MS Teams.
• Strong organizational, time-management and deadline-driven work style.

Responsibilities

• Processing financial and payroll related documentation for the Faculty of Music.
• Acting at the first point of contact for general enquiries.
• Processing accounts payable and accounts receivable according to the University Guide to Financial Management.
• Recording detailed transactions for many accounts.
• Formatting data collected for reports.
• Verifying the accuracy of absence and/or attendance reports prior to processing payroll.
• Monitoring department budget to ensure expenditures remain within budgeted allocations.
• Monitoring, recording, reconciling and/or reporting on trust accounts.
• Preparing and/or processing journal entries.
• Generating standard financial reports.

Skills

Financial Processing

Budget Monitoring

Transaction Recording

Journal Entry Preparation

Data Formatting

Education

Advanced College Diploma in Accounting

Business Administration

Tools

HRIS

FIS

Microsoft Word

Microsoft Excel

MS Teams

Job description

• Processing financial and payroll related documentation for the Faculty of Music


• Acting at the first point of contact for general enquiries


• Processing accounts payable and accounts receivable according to the University Guide to Financial Management


• Recording detailed transactions for many accounts


• Formatting data collected for reports


• Verifying the accuracy of absence and/or attendance reports prior to processing payroll


• Monitoring department budget to ensure expenditures remain within budgeted allocations


• Monitoring, recording, reconciling and/or reporting on trust accounts


• Preparing and/or processing journal entries


• Generating standard financial reports

Requirements

• Advanced College Diploma (3 years) in accounting, business administration or a related field, or acceptable combination of equivalent experience


• Minimum 3 years of recent financial and administrative experience in a large, complex organization, preferably post-secondary/public sector


• Experience generating financial reports, and posting and processing financial transactions related to accounts receivables, account payables, and reconciling accounts


• Experience liaising with clients and vendors to resolve minor complaints and address issues


• Experience communicating processes and procedures effectively and providing superior customer service skills


• Experience working with HRIS and FIS or other comparable financial and/or payroll systems


• Advanced working knowledge of Microsoft Office applications including Word, Excel, and MS Teams


• Strong organizational skills with the ability to manage multiple priorities and meet deadlines


• Demonstrated attention to detail and accuracy


• Strong analytical, problem-solving, and reconciliation skills


• Excellent interpersonal, verbal, and written communication skills


• Ability to work independently and collaboratively in a team environment

Core Competencies

Demonstrates expertise in financial processing, including accounts payable and receivable, payroll documentation, and budget monitoring. Proficient in generating financial reports and utilizing HRIS and FIS systems while ensuring accuracy and attention to detail.

Highest-signal resume keywords

• Financial Reporting


• Accounts Payable


• Accounts Receivable


• HRIS Experience


• Microsoft Office Proficiency

ATS Optimization Keywords

Hard Skills

• Financial Processing


• Budget Monitoring


• Transaction Recording


• Journal Entry Preparation


• Data Formatting

Soft Skills

• Customer Service


• Organizational Skills


• Attention to Detail


• Analytical Skills


• Communication Skills

Certifications & Qualifications

• Advanced College Diploma in Accounting


• Business Administration

Industry Keywords

• Post-Secondary Sector


• Public Sector


• Financial Management


• Payroll Processing


• Complex Organization

Tools & Technologies

• HRIS


• FIS


• Microsoft Word


• Microsoft Excel


• MS Teams