Accounts Payable Coordinator

Osler; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading business law firm in Toronto is seeking an Accounting Clerk to provide essential accounting services, including processing invoices, handling payments, and maintaining records. The ideal candidate will have a Community College diploma in business and experience in accounting, along with strong organizational skills. This position offers a hybrid work arrangement and requires proficiency in computer applications like Microsoft Excel.

Qualifications

• Minimum of one to two years of accounting experience is required.
• Experience with handling confidential materials is necessary.

Responsibilities

• Process payment requisitions and accounts payable invoices.
• Complete daily bank runs for deposits and cheque certifications.
• Respond to inquiries about accounting-related transactions.
• Organize filing and storage of supporting documentation.

Skills

Basic knowledge of accounting principles

Knowledge of Microsoft Suite

Strong oral communication skills

Organizational skills

Attention to detail

Bilingual in English and French

Education

Community College diploma in business discipline

Tools

Microsoft Excel

Aderant Expert

Adobe Acrobat Pro

ExpertImage

Job description

Overview

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Major Responsibilities

• Provides accounting services such as processing payment requisitions, accounts payable invoices, cash receipts and cost recoveries
• Able to process assigned accounts payable responsibilities in a timely manner dependent on capacity levels
• Initiates payments of AP invoices via a pre-determined payment method (eg. cheque, wire transfer, EFT, credit card)
• Completes daily bank runs which includes making deposits to Firm bank accounts, certifying cheques and picking up mail
• Responds to general inquiries from both internal and external sources about policies, procedures, deadlines, and status of accounting-related transactions
• Organizes filing and storage of related supporting documentation pursuant to Firm and external audit standards utilizing a combination of different software systems, such as ExpertImage and Adobe Acrobat Pro
• Adheres to strict internal control policies to mitigate internal and external risks facing the Firm
• Correctly records various commodity taxes and requests tax registration numbers / documents from suppliers when needed
• Handles confidential materials and documents
• Performs other duties as required

Position Requirements

Education and Experience

The position requires a Community College diploma in a business discipline and / or a minimum of one to two years of accounting experience. An equivalent combination of education, training and experience may be acceptable.

Knowledge and Skills

• Basic knowledge of accounting principles and procedures
• Knowledge of computer applications, such as : Microsoft Suite (Excel, Word, Outlook and Teams), Aderant Expert, Adobe Acrobat Pro, and ExpertImage
• Strong oral communication and interpersonal skills are required to communicate with a number of various contacts internally and externally, at varying levels within the organization
• Organizational and time management skills are necessary to work with detailed-oriented tasks and to efficiently multi-task
• Attention to detail and accuracy with numbers
• General knowledge of commodity taxes and recoverability rules
• Ability to productively work remotely, if required
• Bilingual in English and French would be an asset

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada\'s leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls / emails please.

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