Accounts Payable Construction Coordinator

Shannex Incorporated; Halifax; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive health, vision, and dent

Life, travel, and other insurances

Virtual healthcare 24/7 through group

RRSP with 5% employer matching

Vacation accrual and travel insurance

Free onsite parking

WorkPerks discounts on apparel, dining

Centre of Excellence training and CE

Opportunities for sector innovation

Job summary

Shannex Incorporated is seeking an Accounts Payable Construction Coordinator to join the Finance team in Halifax, Nova Scotia. The role entails managing vendor invoices, three-way matching, and reconciling accounts to support timely payments.

The ideal candidate will have a accounting certificate or diploma, 2–3 years in a similar role, and proficiency with NS Excel/Word; Yardi and Sage experience are assets. Healthcare sector passion is a plus.

Qualifications

• Certificate or diploma in accounting or related education.
• 2–3 years experience in a similar role.
• Advanced proficiency in NS Excel and Word.
• Experience with Yardi and Sage software considered an asset.
• Experience in the construction or manufacturing industries.
• Proven ability to prioritize tasks in a fast-paced environment.
• Demonstrated ability to work effectively as part of a team with strong written and verbal communication skills.
• Candidates must obtain a clear Criminal Record Check (and Vulnerable Sector Check where applicable).
• Passion for the healthcare sector and ensuring seniors have access to quality accommodations, services and care.

Responsibilities

• Manage the AP inbox and maintain timely, professional correspondence with vendors, subcontractors and project management team.
• Upload and process invoices through Sage Paperless, including three-way matching against purchase orders and subcontracts.
• Reconcile vendor statements and resolve discrepancies promptly.
• Review and reconcile subcontractor invoices against Statements of Values established at contract inception.
• Process employee and management expense claims and credit card receipts through Sage Paperless.
• Record and process foreign currency invoices, including conversion calculations.
• Initiate wire payments for approval and record completed transactions.
• Prepare and submit the EFT payment file for approval of the weekly AP payment run.
• Prepare EFT, wire and cheque payments in accordance with established approval authorities and segregation-of-duties controls.
• Distribute payment remittances to vendors.
• Perform full credit card reconciliation.
• Maintain accurate vendor records in accordance with the vendor verification and change-control procedures.
• Perform monthly vendor account reconciliations and communicate with vendors to obtain missing invoices and resolve inquiries.

Skills

Communication skills

Team collaboration

Problem solving

Prioritization

Adaptability

Education

Accounting certificate or diploma

Tools

Sage

Yardi

NS Excel

Word

Job description

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work - they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for an Accounts Payable Construction Coordinator to join our Finance team based in Halifax, Nova Scotia.

The AP Construction Coordinator is responsible for the accurate and timely processing of incoming vendor invoices in accordance with approved payment terms, internal policies, procedures, and deadlines. This role also includes maintaining accurate vendor records and performing monthly vendor account reconciliations. The AP Coordinator works independently within established processes and communicates regularly with site-level staff and external vendors to support invoice resolution and provide support on an as-needed basis.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you'll have made a measured difference in the lives of our residents.

Additional Benefits Include

• Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex's Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About The Opportunity

• Manage the AP inbox and maintain timely, professional correspondence with vendors, subcontractors and project management team
• Upload and process invoices through Sage Paperless, including three-way matching against purchase orders and subcontracts
• Reconcile vendor statements and resolve discrepancies promptly
• Review and reconcile subcontractor invoices against Statements of Values established at contract inception
• Process employee and management expense claims and credit card receipts through Sage Paperless
• Record and process foreign currency invoices, including conversion calculations
• Initiate wire payments for approval and record completed transactions
• Prepare and submit the EFT payment file for approval of the weekly AP payment run
• Prepare EFT, wire and cheque payments in accordance with established approval authorities and segregation-of-duties controls.
• Distribute payment remittances to vendors
• Perform full credit card reconciliation
• Maintain accurate vendor records in accordance with the vendor verification and change-control procedures.
• Perform monthly vendor account reconciliations and communicate with vendors to obtain missing invoices and resolve inquiries.

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A certificate or diploma in accounting or related education
• Minimum 2-3 years experience in a similar role
• Advanced proficiency in NS Excel and Word
• Experience with Yardi and Sage software considered an asset
• Experience in the construction or manufacturing industries
• Proven ability to prioritize tasks and desire to work in a challenging, fast-paced environment
• Demonstrated ability to work effectively as part of a team with strong written and verbal communication skills
• Strong aptitude for problem solving and a drive to create process efficiencies and produce high-quality work
• Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.