Accounts Payable Clerk (Entry-Level)

CARSTAR Johnny K Group; Edmonton; On-site; CAD 38,000 - 52,000; Full time

Job summary

CARSTAR Johnny K Group in Edmonton, AB is seeking an Accounts Payable Clerk. This entry-level accounting role supports accurate invoice processing, payment preparation, account reconciliations, and reliable recordkeeping while learning the end-to-end AP cycle.

You will work with the accounting team, vendors, and internal staff; training is available for the right candidate. A diploma or degree in accounting or finance is preferred, with interest in developing a career in accounting and finance.

Qualifications

• Recent graduate or student pursuing a diploma or degree in Accounting, Finance, Business Administration, or a related field.
• Strong interest in developing a career in accounting and finance.
• Basic understanding of accounting principles and financial terminology.
• Experience with QuickBooks Online or similar accounting software is an asset.
• Basic to intermediate proficiency with Microsoft Excel.

Responsibilities

• Assist with processing vendor invoices accurately and efficiently per policies.
• Review invoices for accuracy, approvals, PO matching, pricing, and documentation.
• Enter invoices into the accounting system on time.
• Learn to allocate expenses to GL accounts, departments, and cost centres.
• Assist with AP aging monitoring and payment term tracking.
• Assist with preparing and processing vendor payments (EFT, cheques).
• Maintain accurate payment records and supporting documentation.
• Follow established AP processes, procedures, and internal controls.

Skills

Attention to detail

Time management

Written and verbal communication

Professional and approachable

Problem solving

Ability to work independently

Education

Accounting/Finance/Business Admin diploma or degree

Tools

QuickBooks Online

Microsoft Excel

Job description

POSITION OVERVIEW

The Accounts Payable Clerk is an entry-level accounting position responsible for supporting the accurate and timely processing of the Company's accounts payable functions. This is an excellent opportunity for a recent graduate or early-career professional looking to build practical experience in accounting and develop a strong foundation in accounts payable and financial administration.

Working closely with the accounting team, internal departments, vendors, and management, the Accounts Payable Clerk will learn and assist with invoice processing, payment preparation, account reconciliations, recordkeeping, and resolving basic invoice and payment discrepancies.

The successful candidate will be detail-oriented, organized, dependable, and eager to learn. While previous accounts payable experience is an asset, we are willing to train the right candidate who has a strong interest in accounting and demonstrates a positive, professional approach to their work.

KEY RESPONSIBILTIES

Accounts Payable

• Assist with processing vendor invoices accurately and efficiently in accordance with Company policies and approval procedures.
• Review invoices for accuracy, appropriate authorization, purchase order matching, pricing, and required supporting documentation.
• Enter invoices into the accounting system accurately and within established timelines.
• Learn to allocate expenses to the appropriate general ledger accounts, departments, and cost centres.
• Assist with monitoring accounts payable aging and identifying invoices approaching their payment terms.
• Assist with preparing and processing vendor payments, including electronic funds transfers (EFT), cheques, and other approved payment methods.
• Maintain accurate payment records and supporting documentation.
• Learn and follow established accounts payable processes, procedures, and internal controls.

RECONCILIATIONS & RECORD MANAGEMENT

• Assist with reconciling vendor statements and identifying outstanding balances or discrepancies.
• Compare accounting system information to vendor statements and assist in investigating variances.
• Research invoice, purchase order, pricing, credit, and payment discrepancies with guidance from the accounting team.
• Assist with ensuring vendor credits are received, applied correctly, and properly documented.
• Maintain organized electronic and physical filing systems for invoices, payment records, and supporting documentation.
• Develop an understanding of proper financial recordkeeping and documentation requirements.

VENDOR & INTERNAL COMMUNICATION

• Respond to routine vendor inquiries regarding invoices, payment status, and account information in a professional and timely manner.
• Work with internal departments to obtain missing approvals, documentation, or information required to process invoices.
• Communicate with vendors and internal team members to assist with resolving basic invoice discrepancies.
• Build positive and professional working relationships with vendors and internal stakeholders.

FINANCIAL & ADMINISTRATIVE SUPPORT

• Assist with month-end and year-end accounts payable activities, reconciliations, and reporting.
• Prepare basic reports and supporting documentation for Management and external accountants as required.
• Assist with maintaining accurate accounting records and documentation.
• Support improvements to accounts payable processes as knowledge and experience develop.
• Maintain confidentiality when handling financial, employee, vendor, banking, and other sensitive information.
• Perform other accounting and administrative duties as reasonably assigned.

QUALIFICATIONS & SKILLS

• Recent graduate or student with a diploma or degree in Accounting, Finance, Business Administration, or a related discipline is preferred.
• Previous accounts payable, bookkeeping, accounting, administrative, or office experience is an asset but not required.
• Strong interest in developing a career in accounting and finance.
• Basic understanding of accounting principles and financial terminology.
• Experience with QuickBooks Online or similar accounting software is an asset.
• Basic to intermediate proficiency with Microsoft Office, particularly Microsoft Excel.
• Strong attention to detail and commitment to accuracy.
• Good organizational and time management skills with the ability to manage multiple tasks and meet deadlines.
• Strong willingness to learn new accounting systems, processes, and procedures.
• Effective written and verbal communication skills.
• Professional and approachable manner when communicating with vendors and internal team members.
• Strong problem-solving skills and willingness to ask questions and seek clarification when needed.
• Ability to work independently while also contributing positively to a team environment.
• Demonstrates reliability, accountability, professionalism, and a positive attitude.
• Ability to maintain confidentiality and exercise discretion when handling financial and other sensitive information.

LEARNING & DEVELOPMENT

This position is designed to provide a strong foundation in accounts payable and practical accounting operations. The successful candidate will have the opportunity to develop knowledge and experience in:

• Full-cycle accounts payable processes.
• Invoice review, coding, and entry.
• Purchase orders and invoice matching.
• Vendor account reconciliations.
• Payment processing and payment terms.
• General ledger coding and cost centre allocation.
• Month-end and year-end accounting procedures.
• Financial recordkeeping and internal controls.
• Accounting software and Microsoft Excel.
• Professional communication with vendors and internal stakeholders.

Training and guidance will be provided to help the successful candidate develop the knowledge and skills required to become proficient in the role.

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