Accounts Payable Clerk

Miller Thomson LLP; Toronto; Hybrid; CAD 42,000 - 62,000; Full time

Job summary

Miller Thomson LLP in Toronto is seeking an Accounts Payable Clerk to join our hybrid office, requiring at least three days in the workplace. You will support daily financial transactions, EFTs, AR activities and disbursements across multiple offices, liaising with lawyers and staff to ensure accurate postings.

The role offers opportunities to expand responsibilities within Accounting Operations, with data integrity in Aderant, monthly reconciliations, and support for year-end audits.

Qualifications

• College diploma in Accounting or minimum 3 years of accounting experience (AP/AR).
• Strong knowledge of accounting principles and Excel.
• Experience in a fast-paced environment with effective communication.

Responsibilities

• Review transaction details for approvals, completeness and balance checks in Aderant before posting.
• Prepare related cheques and outgoing wires as needed.
• Respond to inquiries from lawyers, assistants and colleagues across the firm.
• Maintain data integrity in Aderant with monthly reconciliations and variance investigations.
• Assist financial reporting with year-end audits and ad-hoc reports.
• Process and post EFTs daily and ensure correct recording and allocation.
• Record incoming funds, apply receipts to client accounts and invoices.
• Coordinate with Clerks to process disbursement documents and maintain records.
• Support other duties and projects as requested by Managers and CFO.

Skills

Communication skills

Organizational skills

Prioritization skills

Excel skills

Education

College diploma in Accounting

Tools

Aderant

Job description

We are seeking an Accounts Payable Clerk to join the team in our Toronto Office.

The Accounts Payable Clerk will provide support to the Accounts Payable team in a hybrid Toronto-based role, with a minimum of three days in-office, processing daily financial transactions, EFTs, AR activities, and disbursements across multiple offices.

The position involves regular communication with lawyers, legal assistants, accounting colleagues, and other internal stakeholders to ensure accurate transaction recording, timely processing, and resolution of discrepancies. This is an evolving role, with opportunities to expand responsibilities across Accounting Operations.

Key Responsibilities:

• Reviews transaction request details for approvals, completeness, and confirms the information balances in the Aderant system before posting and payout.
• Prepares related cheques and out-going wires accordingly.
• Respond to inquiries from lawyers, legal assistants and colleagues across the firm.
• Provide accounting guidance and operational support.
• Maintain data integrity of Aderant by reconciling accounts in Aderant on a monthly basis and investigating variances.
• Assists the financial reporting group with year-end audit requests & ad-hoc reports.
• Process and post EFT transactions daily; ensure payments are correctly recorded and allocated; investigate discrepancies and misapplied transactions.
• Record incoming funds, apply receipts to appropriate client accounts and invoices, and resolve payment allocation issues.
• Coordinate with Accounting Clerks to process disbursement documentation, including land titles and corporate registry expenses; maintain supporting paper records.
• Other duties & project requests by the accounting department’s Managers and Chief Financial Officer.

What You'll Bring:

• College diploma in Accounting or a minimum of 3 years of relevant accounting experience (AP, AR, or related functions). Law firm experience preferred.
• Strong knowledge of accounting principles, intermediate Excel skills, and working knowledge of Aderant considered an asset.
• Strong communication, organizational, and prioritization skills in a fast-paced, multi-faceted environment.
• Commitment to delivering high-quality work and exceptional customer service to internal and external stakeholders.
• Detail-oriented, adaptable, and able to work effectively both independently and as part of a team.