Accounts Payable Analyst

Coulson Aviation; Port Alberni; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Health & dental benefits

Pension match 5%

Job summary

Coulson Aviation in Port Alberni, BC is seeking an experienced Accounts Payable Analyst to join the Finance team onsite. The role focuses on high-volume vendor invoicing, payments, and month-end close within a multi-entity structure across currencies.

You will contribute to accuracy, controls, and efficient AP processing while supporting a growing operations team. Ideal candidates have 2+ years in AP or full-cycle bookkeeping, a related diploma, and familiarity with NetSuite/Concur.

Qualifications

• 2+ years of accounts payable or full-cycle bookkeeping experience.
• Diploma or certificate in accounting, finance, business administration, or related field.
• Progress toward CPA designation is considered an asset.
• Working knowledge of AP practices, including three-way matching, coding, payment processing, and internal controls.
• Proficiency with Microsoft Excel and Outlook.
• Experience with NetSuite or similar ERP systems; Concur is a plus.

Responsibilities

• Process high volumes of vendor invoices across multiple entities and currencies with accurate matching, coding, and approvals.
• Prepare and process EFT, wire, and cheque payments within vendor terms and approvals.
• Process employee expenses and credit card transactions in Concur, with receipts and policy compliance.
• Reconcile vendor statements and respond to invoice/payment status inquiries.
• Maintain vendor records including banking info, tax docs and compliance forms.
• Code and route invoices to correct entity, cost centre, department, and project.

Skills

Accounts payable

Concur

ERP systems

Excel

Time management

Education

Accounting diploma

CPA progress (asset)

Tools

NetSuite

ERP software

Microsoft Office

Outlook

Concur

Job description

At Coulson Aviation, we're proud to provide skilled employment opportunities in Port Alberni while supporting wildfire response operations around the world. From our headquarters on Vancouver Island, our team helps keep communities safe through industry-leading aerial firefighting operations across Canada, the United States, Australia, and Chile.

As our company continues to grow, we are looking for an experienced Accounts Payable Analyst to join our Finance team in Port Alberni, BC. This full-time, onsite position offers the opportunity to build a rewarding, long-term career close to home while working as part of a collaborative local team at one of the Alberni Valley’s largest and fastest-growing employers.

WHAT’S IN IT FOR YOU:

• Salary range of $55,000–$65,000 per year, based on experience.
• Company-paid health and dental benefits.
• 5% employer-matching pension plan.
• The opportunity to build experience within a growing, multi-entity organization.
• A collaborative and supportive Finance team.
• Meaningful work supporting aerial firefighting operations worldwide.

WHAT YOU’LL DO:

• Process high volumes of vendor invoices across multiple entities and currencies, ensuring invoices are accurately matched, coded, and approved.
• Prepare and process EFT, wire, and cheque payment runs while ensuring accuracy, appropriate approvals, and payment within vendor terms.
• Process employee credit card transactions and expense reports in Concur, verifying receipts, coding, approvals, and policy compliance.
• Reconcile vendor statements and respond professionally to questions regarding invoice and payment status.
• Maintain accurate vendor records, including banking information, tax documentation, and required compliance forms.
• Code and route invoices to the appropriate entity, cost centre, department, and project within Coulson Group’s multi-entity structure.
• Support month-end closing activities, including accounts payable accruals and reconciliation of the AP subledger to the general ledger.
• Monitor the shared accounts payable inbox and respond promptly to internal and external inquiries.
• Maintain complete and organized accounts payable records to support internal controls and audit requirements.
• Investigate invoice and payment discrepancies and follow through until they are resolved.
• Identify opportunities to streamline accounts payable processes and improve efficiency across the shared services team.

WHAT YOU’LL BRING:

• At least two years of experience in accounts payable or full-cycle bookkeeping, ideally within a multi-entity or shared services environment.
• A diploma or certificate in accounting, finance, business administration, or a related field.
• Progress toward a CPA designation is considered an asset.
• Working knowledge of accounts payable practices, including three-way matching, invoice coding, payment processing, and internal controls.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience using ERP or accounting systems; NetSuite experience is strongly preferred.
• Experience using Concur is considered an asset.
• Strong organizational and time-management skills, with the ability to meet recurring payment and month-end deadlines.
• A high degree of accuracy and attention to detail when processing large volumes of invoices and payments.
• Clear and professional communication skills when working with vendors, internal departments, and site-level personnel.
• The ability to work comfortably across multiple entities, currencies, cost centres, and departments.
• A proactive approach to investigating discrepancies and following through to resolution.
• Professionalism and discretion when handling confidential financial and vendor information.

We support diversity, equity, and a workplace that is free from harassment and discrimination. We are committed to providing accommodation for people with disabilities. If you require accommodation during any stage of the application process, please notify us, and we will work with you to meet your needs.