Accounts Payable Analyst

Coulson-Aviation; Port Alberni; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Company-paid health and dental

5% employer-matching pension

Collaborative Finance team

Meaningful work supporting global ops

Job summary

Coulson Aviation in Port Alberni, BC, is seeking an Accounts Payable Analyst for a full-time onsite role. The position offers a salary range CA$55,000 to CA$65,000 annually, plus company-paid health and dental benefits, and a 5% employer-matching pension plan.

Join a collaborative Finance team focused on timely payments, accurate processing, and strong internal controls across multiple entities and currencies.

Qualifications

• At least two years of experience in accounts payable or full-cycle bookkeeping, ideally within a multi-entity or shared services environment.
• Diploma or certificate in accounting, finance, business administration, or related field.
• Progress toward a CPA designation is considered an asset.
• Experience with accounts payable practices including three-way matching.
• Proficiency with Excel and Outlook.
• Experience using ERP or accounting systems; NetSuite preferred.
• Experience using Concur is an asset.
• Strong organizational and time-management skills; ability to meet deadlines.
• High accuracy and attention to detail when processing invoices and payments.
• Clear and professional communication with vendors and internal departments.
• Ability to work across multiple entities, currencies, cost centres, and departments.
• Proactive approach to investigating discrepancies and resolution.

Responsibilities

• Process high volumes of vendor invoices across multiple entities and currencies, ensuring accurate matching, coding, and approvals.
• Prepare and process EFT, wire, and cheque payment runs with proper approvals and vendor terms.
• Process employee credit card transactions and expense reports in Concur with receipts and policy compliance.
• Reconcile vendor statements and respond to inquiries about invoice and payment status.
• Maintain vendor records, including banking information, tax documentation, and compliance forms.
• Code and route invoices within Coulson Group’s multi-entity structure.
• Support month-end closing activities and AP accruals.
• Monitor shared AP inbox and respond to internal/external inquiries.
• Investigate discrepancies and follow through to resolution.

Skills

Attention to detail

Time management

Vendor communication

Multicurrency handling

Education

Diploma or certificate in accounting/finance/business administration

CPA progress asset

Tools

Concur

NetSuite

ERP/accounting systems

Excel/Outlook

Job description

Salary Range: CA$55,000.00 To CA$65,000.00 Annually

At Coulson Aviation, we're proud to provide skilled employment opportunities in Port Alberni while supporting wildfire response operations around the world. From our headquarters on Vancouver Island, our team helps keep communities safe through industry-leading aerial firefighting operations across Canada, the United States, Australia, and Chile.

As our company continues to grow, we are looking for an experienced Accounts Payable Analyst to join our Finance team in Port Alberni, BC. This full-time, onsite position offers the opportunity to build a rewarding, long-term career close to home while working as part of a collaborative local team at one of the Alberni Valley’s largest and fastest-growing employers.

WHAT’S IN IT FOR YOU:

• Salary range of $55,000–$65,000 per year, based on experience.
• Company-paid health and dental benefits.
• 5% employer-matching pension plan.
• The opportunity to build experience within a growing, multi-entity organization.
• A collaborative and supportive Finance team.
• Meaningful work supporting aerial firefighting operations worldwide.

WHAT YOU’LL DO:

• Process high volumes of vendor invoices across multiple entities and currencies, ensuring invoices are accurately matched, coded, and approved.
• Prepare and process EFT, wire, and cheque payment runs while ensuring accuracy, appropriate approvals, and payment within vendor terms.
• Process employee credit card transactions and expense reports in Concur, verifying receipts, coding, approvals, and policy compliance.
• Reconcile vendor statements and respond professionally to questions regarding invoice and payment status.
• Maintain accurate vendor records, including banking information, tax documentation, and required compliance forms.
• Code and route invoices to the appropriate entity, cost centre, department, and project within Coulson Group’s multi-entity structure.
• Support month-end closing activities, including accounts payable accruals and reconciliation of the AP subledger to the general ledger.
• Monitor the shared accounts payable inbox and respond promptly to internal and external inquiries.
• Maintain complete and organized accounts payable records to support internal controls and audit requirements.
• Investigate invoice and payment discrepancies and follow through until they are resolved.
• Identify opportunities to streamline accounts payable processes and improve efficiency across the shared services team.

WHAT YOU’LL BRING:

• At least two years of experience in accounts payable or full-cycle bookkeeping, ideally within a multi-entity or shared services environment.
• A diploma or certificate in accounting, finance, business administration, or a related field.
• Progress toward a CPA designation is considered an asset.
• Working knowledge of accounts payable practices, including three-way matching, invoice coding, payment processing, and internal controls.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience using ERP or accounting systems; NetSuite experience is strongly preferred.
• Experience using Concur is considered an asset.
• Strong organizational and time-management skills, with the ability to meet recurring payment and month-end deadlines.
• A high degree of accuracy and attention to detail when processing large volumes of invoices and payments.
• Clear and professional communication skills when working with vendors, internal departments, and site-level personnel.
• The ability to work comfortably across multiple entities, currencies, cost centres, and departments.
• A proactive approach to investigating discrepancies and following through to resolution.
• Professionalism and discretion when handling confidential financial and vendor information.

We support diversity, equity, and a workplace that is free from harassment and discrimination. We are committed to providing accommodation for people with disabilities. If you require accommodation during any stage of the application process, please notify us, and we will work with you to meet your needs.