Accounts Payable Administrator - Contract

The Beer Store; Bolton; Hybrid; CAD 50,000 - 60,000; Full time

Job summary

A leading company in the retail industry seeks an Accounts Payable Administrator for a 12-month contract. This role involves managing the timely processing of invoices and vendor inquiries, while ensuring a collaborative and respectful work environment. Ideal candidates will hold a degree in Accounting or Finance and have prior experience with SAP. The organization values diversity and is committed to fostering an inclusive culture.

Benefits

Health benefits program

Employee & family assistance program

Recognition programs

Hybrid work arrangement

Employee special offers

Casual dress environment

Qualifications

• 2-3 years' experience in a related role.
• Experience using SAP required.
• Exposure to federal and provincial commodity taxes.

Responsibilities

• Process and review invoices for accuracy.
• Resolve discrepancies and vendor issues.
• Prepare payment proposals for processing.

Skills

Problem-solving

Analytical skills

Attention to detail

Communication

Education

Post-secondary degree in Accounting or Finance

Chartered Professional Accountant (CPA) designation

Tools

SAP

MS Office Suite

Microsoft Excel

Job description

Accounts Payable Administrator - Contract

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Accounts Payable Administrator - Contract

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Who We Are

Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 30+ Ontario-based brewers! Through our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and our Corporate Office, we form one large team that is passionate about the beer business. The Beer Store is proud to foster a respectful and inclusive culture that expands and leverages the diverse talents, experiences, and perspectives of our team members to deliver exceptional service for our customers. We continue to be successful by working together, respecting each other, having a positive attitude and by trying new and innovative ideas. Not only are we knowledgeable, passionate, and loyal ambassadors for beer, we’re also health and safety advocates, environmental champions, DEIB enthusiasts and we give proudly back to our communities.

Requisition ID: 1239

Location:

Bolton, Ontario, Canada, L7E 3A9

Job Type: Contract

Who We Are

Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 30+ Ontario-based brewers! Through our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and our Corporate Office, we form one large team that is passionate about the beer business. The Beer Store is proud to foster a respectful and inclusive culture that expands and leverages the diverse talents, experiences, and perspectives of our team members to deliver exceptional service for our customers. We continue to be successful by working together, respecting each other, having a positive attitude and by trying new and innovative ideas. Not only are we knowledgeable, passionate, and loyal ambassadors for beer, we’re also health and safety advocates, environmental champions, DEIB enthusiasts and we give proudly back to our communities.

The Role

We are currently searching for Accounts Payable Administrator, reporting directly to the Supervisor, Shared Services. This is a full-time, 12 month, contract opportunity. This role involves ensuring the timely and accurate processing of all accounts payable documents. This includes handling both Purchase Order (PO) and non-PO invoices, as well as credit memos. The role also involves preparing payment proposals and addressing vendor inquiries to support efficient financial operations.

Location

Our Corporate Office is located in Bolton, ON. We offer a hybrid work model with visits into the office a minimum of twice per week and on an as-needed basis depending on the role and function.

What You'll Be Doing

• Process and review invoices to ensure accuracy and compliance with internal controls, including PO invoices in SAP
• Identify and resolve discrepancies, addressing any unusual or questionable items, and supporting team members by reviewing their entries
• Maintain timely records, including electronic filing and ensuring all site invoices are processed before month-end deadlines
• Prepare, review, and execute payment proposals for cheque and EFT runs across multiple payment groups, ensuring timely processing and distribution
• Provide ongoing payment support, handling vendor inquiries and completing ad hoc payment proposals as needed
• Manage the AP mailboxes and support audits and internal stakeholder inquiries
• Resolve vendor issues and complete reconciliations with internal and external partners
• Other related duties and projects as assigned
  
  

Who You Are - Your Knowledge, Skills & Experience

Education

• Post-secondary degree in Accounting or Finance
• Chartered Professional Accountant (CPA) designation, or working towards, considered an asset
  
  

Experience

• 2-3 years' experience working in a related role
• 2-3 years of experience using SAP
  
  

Skills

• Excellent problem-solving and analytical skills
• Strong attention to detail and organizational skills, ability to think critically and take initiative
• Superior multi-tasking, critical thinking, and communication skills (including written, oral and interpersonal)
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Superior skills in Microsoft Excel working with complex spreadsheets and large data sets
• Capacity to manage high volume of transactions and data
• Good working knowledge of generally accepted accounting principles and procurement practices
• Exposure to federal and provincial commodity taxes required
  
  

What We Offer

Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business. We work to recognize you in meaningful ways including a competitive compensation, a health benefits program, employee & family assistance program, recognition programs, hybrid work arrangement, summer hours, employee special offers, and a casual dress and work environment.

• Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.
  
  

Equal Opportunity Employer

We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.

We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Retail

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