Property Administrator (21-Month Contract)

OMERS; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Join OMERS as a Property Administrator in Toronto and contribute to a dynamic team focused on lease and financial management within a vibrant workplace. This fixed-term role offers opportunities for professional growth while supporting the management of commercial properties. You will leverage your expertise to enhance operational efficiency and contribute to a people-first culture.

Qualifications

• Minimum 3 to 5 years in office building administration.
• Experience in lease administration, accounting, credit, and collections.
• Thrive in fast-paced, high-volume work environment.

Responsibilities

• Set up/update lease transaction documents.
• Provide quality control for lease deals and documentation.
• Manage accounts receivable and report weekly status.

Skills

Communication skills

Attention to detail

Teamwork

Creative thinking

Education

University degree or college diploma

Job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthenseconomies and communities. By prioritizing people, partnerships and places, we generate meaningful returnsfor OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

We are looking for a highly motivated Property Administrator to join our team located at Waterpark Place, Downtown Toronto, on a fixed-term contract up to 21 months. In this role, you will be responsible for accounts receivable and overall support to the Property Manager and Property Management team.

As a member of this team, you will be responsible for:

• Accurately set up and/or update fully executed lease transaction documents into JDE

• Provide quality control for lease deals in VTS and supporting lease documentation

• Accounts Receivable; updating/creating analyses for accounts receivable balances, explaining balances, providing support and reporting weekly on status of AR

• Financial; assist manager with prep schedules for budget/forecasting, inputting miscellaneous expenses, assist with monthly accruals and administration duties as required

• Tenant Information Tracking; maintaining detailed information related to Tenant Insurance Certificates, Tenant Contact Info and other various Tenant information

• Cash Receipts; daily review of deposits, posting into JDE and preparing/submitting daily audit package, processing cash applications

• Invoicing; input/issue pay as due invoices, back charges, percent rent, credit reimbursements, construction deposits, Non-Tenant Invoices

• Tenant Sales Information; Collecting/Inputting sales data on a monthly basis for Tenant sales

To succeed in this role, you have:

• A minimum of 3 to 5 years in office building administration with experience in lease administration, accounting, credit and collections

• Education: completion of a university degree or college diploma

• Have excellent communication skills and high attention to detail

• Thrive in a fast paced, high volume work environment that constantly evolves and adapts.

• Embrace collaborative sharing of knowledge within a teamwork environment

• Driven to achieving results and continuously striving to deliver the highest performance through creative thinking

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.