Accounts Payable Administrator

The Beer Store; Ontario; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading company in Ontario is seeking an Accounts Payable Administrator to ensure timely processing of accounts payable documents. This full-time role involves handling vendor inquiries, managing invoices, and supporting financial operations. The company offers a hybrid work model and values diversity and inclusion in the workplace.

Benefits

Competitive compensation

Incentives

Benefits

Pension

Tuition reimbursement

Paid time off

Employee discounts

Casual environment

Qualifications

• 2-3 years in a related role.
• 2-3 years using SAP.

Responsibilities

• Process and review invoices for accuracy and compliance.
• Handle vendor inquiries and support ad hoc payment proposals.
• Maintain records and ensure invoice processing before month-end deadlines.

Skills

Problem Solving

Analytical Skills

Attention to Detail

Organizational Skills

Communication

Knowledge of Accounting Principles

Knowledge of Procurement Practices

Education

Post-secondary degree in Accounting

CPA designation

Tools

SAP

MS Office Suite

Job description

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert :

Becoming experts on beer doesn't happen overnight - we've been in business since 1927. Today, The Beer Store is the primary distribution and sales channel for beer in Ontario, owned by 30+ Ontario-based brewers. Through our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and Corporate Office, we form a passionate team dedicated to the beer business. We foster a respectful and inclusive culture that values diverse talents, experiences, and perspectives, aiming to deliver exceptional service. We are committed to health and safety, environmental stewardship, DEIB initiatives, and community support.

The Role

We are seeking an Accounts Payable Administrator, reporting directly to the Supervisor, Shared Services. This full-time, permanent role involves ensuring the timely and accurate processing of all accounts payable documents, including PO and non-PO invoices, credit memos, and preparing payment proposals. You will also handle vendor inquiries to support efficient financial operations.

Location

Our Corporate Office is in Bolton, ON. We offer a hybrid work model with visits to the office at least twice a week, depending on the role and function.

What You'll Be Doing

1. Process and review invoices for accuracy and compliance, including PO invoices in SAP.
2. Identify and resolve discrepancies, review entries, and support team members.
3. Maintain records, including electronic filing, and ensure invoice processing before month-end deadlines.
4. Prepare, review, and execute payment proposals for cheque and EFT runs across multiple groups.
5. Handle vendor inquiries and support ad hoc payment proposals.
6. Manage AP mailboxes, support audits, and internal inquiries.
7. Resolve vendor issues and complete reconciliations with internal and external partners.
8. Perform other related duties and projects as assigned.

Who You Are - Your Knowledge, Skills & Experience

Education

• Post-secondary degree in Accounting or Finance.
• CPA designation or working towards it is an asset.

Experience

• 2-3 years in a related role.
• 2-3 years using SAP.

Skills

• Excellent problem-solving and analytical skills.
• Strong attention to detail, organizational, and critical thinking skills.
• Effective communication skills (written, oral, interpersonal).
• Proficiency in MS Office Suite, especially Excel with complex data sets.
• Ability to handle high transaction volumes.
• Knowledge of accounting principles and procurement practices.
• Familiarity with federal and provincial taxes is required.

What We Offer

We value our people and invest in your career growth through competitive compensation, incentives, benefits, pension, recognition programs, tuition reimbursement, hybrid work, paid time off, summer hours, employee discounts, and a casual environment. Benefits vary by role and are subject to change.

Equal Opportunity Employer

We are committed to a respectful, inclusive workplace that values diversity, equity, and belonging. We welcome applicants from all backgrounds and provide accommodations as required by law. If you need accommodation during the recruitment process, please inform Human Resources.

Thank you for your interest. Due to high application volume, only shortlisted candidates will be contacted.