Accounts Payable Administrator

Metrolinx; Greater Toronto Area; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Administrator to join their Corporate Finance Team. This role offers the chance to ensure timely and accurate processing of vendor invoices, contributing to the efficiency of financial operations. You will be responsible for maintaining accurate records, resolving discrepancies, and ensuring compliance with financial policies. This position is perfect for someone who thrives in a dynamic environment and is passionate about delivering exceptional service. Join a team that values equity, diversity, and inclusion while making a significant impact in the community.

Qualifications

• 3+ years of experience in a computerized accounts payable environment.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Ensure timely processing of vendor invoices and employee expenses.
• Maintain accurate accounts payable records in the ERP system.

Skills

Microsoft Office Suite

Accounts Payable Processing

Analytical Skills

Organizational Skills

Communication Skills

Process Improvement

Education

High School Diploma

College Diploma in Business or Accounting

Tools

Oracle EBS

Job description

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Reporting to the Assistant Manager, Accounts Payable, the Accounts Payable Administrator plays an important role within the Corporate Finance Team. In this role, the Accounts Payable Administrator ensures timely and accurate processing of vendor invoices and employee expense reports.

POSITION MANDATE This position is responsible for: • Ensuring all Non-PO vendor invoice requests are properly authorized and approved within the established KPIs. • Prioritizing the processing of construction act invoices (Regime 3) within the defined payment terms. • Ensuring the accurate deemed receipt date is captured for timely processing of Regime 3 invoices. • Ensuring all PO vendor invoice transactions follow the three-way match within the established KPIs. • Maintaining accurate accounts payables records in the AP module of the ERP financial Information System. • Assisting in resolving invoice discrepancies, issues and reconciling vendor accounts.

What will I be doing?

• Verify data extraction and make necessary modifications to ensure accuracy and completeness of data.
• Verify the Auto-PO line pairing and/or manually match the invoice lines to the PO.
• Ensure all manual lines (Withholding, hold-back, credit) are allocated to the correct GL code.
• Ensure the tax treatment (HST & Withholding tax) for all PO & Non-PO invoices is properly handled.
• Validate that the imported data in Oracle EBS is complete and accurate.
• Manage invoices, including investigation and resolution of issues, to meet KPIs.
• Review on-hold report variances and work with the Business unit to resolve issues within the KPI.
• Review and provide updates on Accounts Payable Aging invoices and action aged items promptly.
• Review invoice reports to ensure data completeness and accuracy.
• Verify and process Iexpenses submissions, ensuring payments comply with policies.
• Ensure P Card submissions are reconciled timely with supporting documentation.
• Respond to inquiries on Purchase Orders, invoices, and outstanding balances, addressing issues with stakeholders.
• Maintain and reconcile vendor accounts monthly.
• Notify treasury to stop payment on lost or canceled cheques as needed.
• Facilitate audits by providing documentation promptly.
• Validate all entries before month-end closing of the AP module.
• Ensure confidentiality and privacy of financial records.
• Assist with other duties as required.

What Skills and Qualifications Do I Need?

• High school diploma and/or College diploma in Business or Accounting.
• At least three years of experience in a computerized accounts payable environment.
• Proficiency in Microsoft Office Suites (Word, Excel, PowerPoint).
• Ability to interpret policies and review high volumes of invoices efficiently.
• Strong analytical, organizational, and communication skills.
• Experience contributing to SOPs and identifying process improvements.
• Understanding of the impact of errors in coding, processing delays, and discrepancy resolution.

- Internal and external contacts include staff, vendors, contractors, and banks to exchange information professionally.

- Working conditions involve moderate concentration, prolonged computer use, and meeting tight deadlines.

Accommodation: We value the skills each person brings and are committed to an inclusive environment. If you require accommodations during the hiring process, contact us at: 416-202-5601 or [e-mail].

Application Process: All applicants must be legally eligible to work in Canada. Communication will be via email; ensure your contact details are current. A Criminal Record Check may be required. Misleading or inaccurate information may disqualify your application. Only selected candidates will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.