Accounts Payable Administrator

Solutions 2 GO Inc.; Brampton; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player seeks a dedicated Accounts Payable Specialist to enhance their financial operations. This role involves managing vendor accounts, processing payments, and ensuring accuracy in financial transactions. The successful candidate will thrive in a dynamic environment, demonstrating strong communication and organizational skills while contributing to a culture of excellence and innovation. Join a team that values diversity and is committed to fostering a supportive workplace. If you are detail-oriented and passionate about finance, this opportunity is perfect for you.

Qualifications

• Minimum 4 years of Accounts Payable experience required.
• Business degree or diploma with accounting major is an asset.
• Strong verbal and written communication skills are essential.

Responsibilities

• Process invoices and generate payments for major vendor accounts.
• Investigate discrepancies related to invoices and purchase orders.
• Assist with ad hoc management requests and support accounting areas.

Skills

Accounts Payable Experience

Business Degree or Diploma

Basic Accounting Skills

Verbal and Written Communication

Detail Orientation

Customer Service Skills

Proficiency in Microsoft Word

Excel Skills (Intermediate to Advanced)

Knowledge of Great Plains

Education

Business Degree or Diploma

Tools

Microsoft Excel

Microsoft Word

Great Plains 2013/2015

Job description

Are you ready to move distribution forward?

Solutions 2 GO is a premier global distributor of video game products. With operations reaching 19 countries across North, Central, and South America, and partnerships extending to Europe, Africa, Australia, and Asia, Solutions 2 GO represents all publishers in the Canadian market, offers coast-to-coast distribution in the USA, and is the exclusive distribution partner for Sony PlayStation in Latin America. Our leadership, processes, and partnerships have earned us a reputation as a flexible, dynamic distribution solutions provider for publishers, manufacturers, and retailers worldwide.

Recognized annually as AON’s Best Small and Medium Employer since 2016, Solutions 2 GO employs 500 people across the Americas who embody our core values of Excellence, Innovation, Efficiency, and Impact. We are a team committed to delivering remarkable results through shared dedication in every aspect of our business.

At Solutions 2 GO, we are moving distribution forward. If you are an achiever who is relentless in ensuring business success and fostering a great company culture, we want to hear from you!

Scope

This role provides financial, administrative, and clerical services, including processing accounts payable transactions to ensure the company's finances are accurate, complete, and current.

Duties & Responsibilities

Accounts Payable – Inventory

• Match receiving paperwork, process invoices, and generate weekly payments for major vendor accounts.
• Maintain and administer activity of major vendor accounts, ensuring timely invoice processing and payments.
• Manage miscellaneous vendor billings and monthly allowances.
• Investigate and resolve discrepancies and inquiries related to invoices, purchase orders, and receiving documents.
• Correspond with vendors and purchasing department as needed.
• Prepare payment templates and notify vendors of wire payment details.
• Ensure all credits are applied before issuing payments.
• Process CIA payments by matching POs and vendor invoices.
• Review Received/Not Invoiced Purchasing Report for in-transit inventory accounting.
• File AP documents systematically.
• Reconcile vendor accounts timely.

Accounts Payable – Non-inventory

• Process and generate bi-weekly payments for non-inventory vendors.
• Coordinate with foreign sales offices for document entry, communication, and approvals.
• Investigate and resolve discrepancies internally and externally.
• Correspond with vendors as required.
• Prepare payment templates and notify vendors of wire payments.
• Ensure credits are applied before payments.
• Manage AP cycle for some legal entities.
• Handle funds requests and update logistics fund control logs.
• Process non-inventory purchase orders and file documentation per country procedures.

Other Accounts Payable Tasks

• Assist with ad hoc management requests.
• Support other accounting areas as needed.
• Assist in AR deposit processing and General Ledger support when possible.
• Cross-train in inventory and non-inventory AP for coverage.

Skills & Qualifications

• Minimum 4 years of Accounts Payable experience.
• Business degree or diploma, with accounting major, is an asset.
• Experience with US companies preferred.
• Understanding of purchase, payables, payments cycle, and logistics interrelations.
• Basic accounting skills, including reconciliations and analysis.
• Strong verbal and written communication skills.
• High accuracy, detail orientation, and organizational skills.
• Customer service skills.
• Proficiency in Microsoft Word and intermediate to advanced Excel.
• Knowledge of Great Plains 2013/2015 is an asset.
• Professional interaction with all levels of staff and relationship-building skills.
• Ability to work independently and as part of a team.

The successful candidate will undergo a background check, which may include criminal, credit, employment, education, and driver’s abstract verification. Vaccination status must also be provided during the background check process. For questions, please contact our HR team.

Solutions 2 GO is committed to diversity and inclusion. Accommodations are available during the recruitment process upon request.