Accounts Payable Administrator

Robertson & Company Ltd.; Mississauga; On-site; CAD 35,817 - 41,328; Full time

Job summary

Robertson & Company Ltd. is seeking an Accounts Payable Administrator to support a leading Canadian infrastructure and construction client in Etobicoke. This role involves processing a high volume of AP invoices, ensuring SAP entry, and maintaining accuracy in a fast-paced environment.

The 3‑month contract offers $26.00–$30.00 per hour, onsite four days per week, with potential extension. Ideal candidates have 1–2 years AP experience, SAP proficiency, and strong Excel skills, plus the ability to

Qualifications

• 1–2 years of Accounts Payable or accounting experience in a high-volume environment.
• Strong proficiency with Microsoft Excel and Word.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.

Responsibilities

• Process a high volume of Accounts Payable invoices and adjustments.
• Ensure invoices are entered into SAP in a timely manner and meet service standards.
• Assist with month-end, interim, and year-end activities and audits.

Skills

Accounts Payable

Excel

Time management

Communication

Education

Post-secondary education in Accounting/Finance/Business Administration

Tools

SAP

Job description

Our client is one of Canada's largest infrastructure and construction companies, delivering major projects across transportation, utilities, energy, and civil infrastructure. They are recognized as an industry leader with a strong portfolio of projects and a commitment to innovation, operational excellence, and employee development.

Introduction

Prime Hires is seeking a detail-oriented Accounts Payable Administrator to join our client in support of an existing vacancy.

Contract Period: 3 months (potential for extension)

Pay Rate: $26.00 - $30.00 per hour

Location: Etobicoke, ON

Location Type: Onsite (4 days/week)

Business Hours: Monday-Friday; Standard Business Hours

Job Responsibilities

• Process a high volume of Accounts Payable invoices and invoice adjustments accurately and efficiently.
• Ensure invoices are entered into SAP in a timely manner while meeting departmental service standards.
• Perform variance analysis for assigned vendors and support monthly Shared Services reviews.
• Assist with month-end, interim, and year-end audit activities, including reporting requirements.
• Identify opportunities for continuous process improvement and assist with implementing efficiencies.
• Respond to vendor and internal inquiries via email and telephone in a professional and timely manner.
• Liaise with project teams and field personnel to obtain invoice approvals and resolve discrepancies.
• Retrieve invoices from SharePoint and ensure invoice status is updated upon completion of processing.
• Support special projects and additional departmental initiatives as required.
• Maintain accuracy while working in a fast-paced, high-volume environment with competing priorities.
• Follow company policies and internal controls to ensure compliance with Accounts Payable procedures.

Experience & Qualification Requirements

• 1-2 years of Accounts Payable or accounting experience, preferably within a high-volume environment.
• Previous construction industry experience is considered a strong asset.
• Hands-on experience using SAP is required.
• Post-secondary education in Accounting, Finance, Business Administration, or a related discipline.
• Strong proficiency with Microsoft Office, particularly Excel.
• Excellent organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Excellent verbal and written communication skills with strong interpersonal abilities.
• Willingness to learn, take ownership of assigned responsibilities, and adapt to changing business needs.
• Flexibility to support increased workloads during month-end and peak processing periods.

Core Competencies

• Strong customer service orientation with the ability to build positive working relationships across multiple business units.
• Excellent problem-solving and analytical skills.
• High level of integrity, professionalism, and accountability.
• Ability to maintain confidentiality while handling financial information.
• Demonstrated initiative, adaptability, and continuous improvement mindset.

How to Apply

If you are a motivated accounting professional looking to contribute to a leading organization, please submit your resume outlining your qualifications and experience relevant to this opportunity. Prime Hires and the clients we represent value diversity and are committed to creating an inclusive workplace. We encourage all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.