Accounts Payable Administrator

Microart Services Inc.; Markham; Hybrid; CAD 42,000 - 65,000; Full time

Job summary

Microart Services Inc. is hiring an Accounts Payable Administrator in Markham, ON. The role focuses on full cycle AP processing, vendor management, and assisting with month-end close.

The position reports to the Accounting Manager in the Finance department and supports payroll backup. We seek candidates with 3+ years AP experience and strong Excel skills to help maintain accurate financial records.

Qualifications

• Diploma or degree in Accounting, Business or similar.
• 3+ years of accounts payable experience.
• 1+ experience in Payroll (preferred).
• Intermediate proficiency in Microsoft Excel.
• Attentive, able to work independently and prioritize tasks.
• Strong communication and interpersonal skills with technical/financial backgrounds.

Responsibilities

• Complete full cycle accounts payable processing with invoices and purchase orders.
• Credit card reconciliation and expense report processing.
• Vendor statement reconciliation and follow-up on past due payables.
• Correspond with vendors for invoice discrepancies and credits.
• Participate in month-end closing activities and year-end audits.
• Cross-train and provide back-up support in accounts payable and billing.

Skills

Accounts payable

Attention to detail

Payroll experience

Excel

Time management

Communication skills

Education

Accounting diploma/degree

Tools

Microsoft Excel

Job description

190 Duffield Dr, Markham, ON L6G 1B5, Canada

Job Description

Posted Wednesday, August 19, 2026 at 4:00 AM

Customer satisfaction. Everything we do is focused on building and sustaining our customers’ trust, confidence and loyalty.

ABOUT MICROART:
We are an electronic manufacturing company with a focus in producing PCBS (Printed Circuit Boards). Microart Services Inc. is an ISO9001, ISO13485 & AS9100 registered corporation servicing markets worldwide. Our continued commitment to servicing the prototype to mid-volume clientele has awarded us with strong, stable growth over 40 successful years and many valued long-term partnerships.

Job Title: Accounts Payable Administrator

Reports To: Accounting Manager

Department: Finance

Shift: 8:30 AM – 5:00 PM

Key Responsibilities:

• Complete full cycle accounts payable processing, including receiving and verifying invoices against purchase orders, obtaining authorization, matching, coding & posting vendor invoices and processing of payments.
• Credit card reconciliation
• Review and analyze expense reports and process report for payment.
• Reconcile vendor statements and follow-up on past due payables for approval / resolving issues.
• Correspond with vendors for invoice discrepancies. Have invoices revised or receive credits; respond to other inquiries.
• Performs other related duties as assigned.
• Fully participate & own the month-end closing activities related to AP and proper cut-off of expenses including making recommendations for expense accruals and matching in the correct period.
• Undertake projects in the Finance Department as assigned and participate fully in year-end audit activities.
• Reconciling vendor accounts
• Responsible for review of invoices for accuracy and authorization prior to payment as per the Organization’s policies.
• Maintain compliance with internal accounting policies and procedures to ensure accurate and thorough documentation.
• Participates in the ongoing development and quality improvements of the Accounts Payable/billing processes.
• Cross trains and acts as back-up for other staff in Accounts Payable and billing area in the event of absences.
• Participates in special projects/committees and accepts other duties as assigned.
• Serve as back up to the payroll administrator

Qualifications:

• Diploma or degree in Accounting, Business or similar
• 3+ years of accounts payable experience
• 1+ experience in Payroll (preferred)
• Intermediate proficiency in Microsoft Excel
• Attentive, ability to work independently and prioritize tasks
• Strong communication, customer service, time management, and interpersonal skills, especially with both technical and financial backgrounds.

Please note that artificial intelligence (AI) is not used at any stage of our recruitment process. All applications are reviewed and evaluated by the recruitment team.

Microart Services Inc. is an equal-opportunity employer. We welcome applications from candidates of all backgrounds. Microart Services Inc. is committed to providing accommodation in its recruitment processes to applicants with disabilities, upon request, taking into account the applicant's accessibility needs. If you require accommodation at any time during the recruitment process please email us at [e-mail].

To bend over backwards for our customers and to grow our family of people, customers and supply partners treating all with care & attention.

190 Duffield Dr, Markham, ON L6G 1B5, Canada