AP Specialist

Elby Professional Recruitment; Mississauga; On-site; CAD 60,000 - 76,000; Full time

Job summary

Mississauga-based distribution company is seeking an enthusiastic AP Specialist to join the accounting team. The role offers exposure to multi-entity operations and a centralized finance function, with a focus on accuracy, vendor relationships, and process improvement.

Key tasks include processing non-PO invoices, weekly payment runs, reconciliations, and resolving discrepancies in collaboration with Purchasing, while maintaining freight cost accuracy and rebate reporting.

Qualifications

• 3+ years of experience in Accounts Payable within manufacturing or distribution industries.
• Experience across multi-entities and high-volume invoicing.
• Excellent communication skills, with the ability to build positive relationships with vendors and internal teams.
• A naturally curious and solutions-oriented mindset, with the ability to investigate discrepancies and follow issues through to resolution.
• Ability to be on-site in Mississauga 5 days a week.

Responsibilities

• Process non-PO invoices by accurately routing invoices for approval, coding them correctly, and entering them into the ERP system.
• Execute weekly cheque and EFT payment runs accurately and on schedule.
• Perform monthly vendor statement reconciliations to ensure internal records align with vendor statements.
• Manage vendor follow-up, proactively tracking missing invoices, outstanding credits, and other issues while keeping vendors informed.
• Complete three-way matching of invoices against Purchase Orders and Receiving Reports to ensure accurate payment of goods received.
• Investigate and resolve invoice discrepancies in collaboration with Purchasing.
• Track freight and other shipment-related costs to ensure accurate landed cost and inventory valuation.
• Prepare and submit monthly ship/debit rebate reports and follow through to ensure credits are received.
• Maintain standard freight rates, ensuring they remain current and accurate on a monthly or quarterly basis.
• Support a high level of accuracy and service across multiple entities within the centralized accounting function.

Skills

Accounts Payable

Communication skills

Vendor relations

Tools

ERP system

Job description

My distribution client in Mississauga is seeking an enthusiastic and highly detail-oriented AP Specialist to join their accounting team. This is a great opportunity for someone who enjoys a collaborative, fast-paced environment and wants to build strong relationships with both vendors and internal teams. The company is a well-established organization with a long history of stability and growth. With multiple operating companies and a centralized finance function, this role offers the opportunity to work with multiple entities while working alongside a supportive and experienced team.

Why Consider This Opportunity? Join a stable, growing organization with a long-standing track record of success Work alongside an experienced and supportive accounting team Join a company that values long-term relationships, both with its employees and its customers.

Responsibilities:

• Process non-PO invoices by accurately routing invoices for approval, coding them correctly, and entering them into the ERP system.
• Execute weekly cheque and EFT payment runs accurately and on schedule.
• Perform monthly vendor statement reconciliations to ensure internal records align with vendor statements.
• Manage vendor follow-up, proactively tracking missing invoices, outstanding credits, and other issues while keeping vendors informed.
• Complete three-way matching of invoices against Purchase Orders and Receiving Reports to ensure accurate payment of goods received.
• Investigate and resolve invoice discrepancies in collaboration with Purchasing.
• Track freight and other shipment-related costs to ensure accurate landed cost and inventory valuation.
• Prepare and submit monthly ship/debit rebate reports and follow through to ensure credits are received.
• Maintain standard freight rates, ensuring they remain current and accurate on a monthly or quarterly basis.
• Support a high level of accuracy and service across multiple entities within the centralized accounting function.

Qualifications:

• 3+ years of experience in Accounts Payable within manufacturing or distribution industries.
• Experience across multi-entities and high-volume invoicing.
• Excellent communication skills, with the ability to build positive relationships with vendors and internal teams.
• A naturally curious and solutions-oriented mindset, with the ability to investigate discrepancies and follow issues through to resolution.
• Ability to be on-site in Mississauga 5 days a week.

To be eligible for this role, you must be legally eligible to work in Canada.

Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience. #ACC1