Accounts Payable Administrator

LaPrairie Group of Companies; Calgary; On-site; CAD 42,000 - 60,000; Full time

Job summary

ENTREC Alberta, part of LaPrairie Group of Companies, is recruiting a full-time Accounts Payable Administrator for Grande Prairie, AB or Calgary. The role covers full-cycle AP duties, vendor communications, and intercompany invoicing in a dynamic, team-based environment.

Ideal candidates have 2+ years of AP experience, strong Excel skills, and a proven ability to manage multiple tasks while meeting month-end deadlines. On-site work with collaborative cross-unit teamwork is expected.

Qualifications

• 2+ years of accounts payable experience.
• Degree, diploma or certification related to accounting is an asset.
• Proficient in MS Office and learning new software quickly.
• Excellent verbal and written communication skills.
• Comfortable interacting with vendors daily and working in a team.
• Strong organizational and time-management abilities.

Responsibilities

• Complete full-cycle accounts payable duties including PO/invoice review and coding.
• Process payments via cheque, EFT, or ACH and reconcile vendor statements.
• Enter fuel invoices and intercompany invoices with accurate coding.
• Coordinate cheque runs and communicate with vendors and field personnel.
• Assist with month-end close and accruals, maintain filing systems.
• Ensure vendor data accuracy and perform account reconciliations.
• Handle accounts receivable duties for Northland Fleet as assigned.

Skills

Attention to detail

Communication skills

Multi-tasking

Accounts payable

Teamwork across units

Education

Diploma in accounting or related

Tools

Explorer Eclipse

MS Office

Explorer Eclipse (accounting system)

Job description

ENTREC Alberta is currently recruiting a full-time Accounts Payable Administrator to join its accounting team in either Grande Prairie, AB or Downtown Calgary.

Responsibilities

• Complete full-cycle accounts payable duties: review purchase orders (POs), review and post invoices, ensure proper coding, reconcile monthly vendor statements and process payments (via cheque / EFT / ACH).
• Enter in fuel invoices and coding to equipment.
• Code, input and process intercompany invoices.
• Enter high volumes of data into our accounting system, Explorer Eclipse.
• Coordinate and review cheque runs with the Controller and generate payment to vendors on a routine schedule.
• Communicate with field personnel and vendors to gather any required data for invoice investigation and payment.
• Respond to external vendors and internal inquiries regarding all aspects of the accounts payable process, including processing invoices for payment.
• Reconcile and code credit card transactions.
• Assist with month-end closing and accruals.
• Develop and maintain a filing system for financial information, records and documents.
• Ensure vendor information is up to date and that vendor accounts are reconciled.
• Monitor account balances, track expenses, prepare necessary reports to meet month-end deadlines.
• Remain confidential when restricted information is provided and ensure all proper procedures are followed when maintaining or providing information.
• Perform Account Receivable duties for Northland Fleet as assigned.
• Perform various other accounts payable related duties as required by Management.

Requirements

• 2+ years of accounts payable experience.
• Degree, diploma or certification related to accounting, accounts payable or business is an asset.
• Working knowledge of all Microsoft Office Software (Excel, Word, Outlook etc.).
• Comfortable learning new software.
• Excellent verbal and written communication skills.
• Comfortable interacting with vendors on a daily basis.
• Excellent organization and time-management skills.
• Able to multi-task and work with minimal supervision.
• Able to work in a team setting, together with other LAPRAIRIE business units.
• Working understanding of job costing is an asset.

ENTREC Alberta is a member of LaPrairie Group of Companies, providing heavy hauling transportation services to customers across Western Canada and the US.

LaPrairie Group of Companies (LAPRAIRIE), established in 1982 as a one-crane, two-man operation in Tumbler Ridge, BC, has grown into a 700+ employee operation offering full-service crane and rigging, heavy hauling, highway and bridge maintenance, aggregate production, frac sand mining and distribution services. This 100% Canadian, family-owned group of companies services the Canadian and northeastern USA markets through its various subsidiaries: LaPrairie Crane, LaPrairie Works, LaPrairie Oilfield, LaPrairie Rock, LaPrairie Haul, Canadian Silica Industries, Northland Fleet Services, Capstan Hauling and Entrec Alberta.