Accounts Payable Administrator

laprairie; Grande Prairie; On-site; CAD 42,000 - 62,000; Full time

Job summary

Entrec Alberta, part of LaPrairie Group of Companies, is hiring a full-time Accounts Payable Administrator to join its accounting team in Grande Prairie, AB or Downtown Calgary. You will handle full-cycle AP duties for Entrec Alberta and Northland Fleet Services, including reviewing POs, coding invoices, reconciling vendor statements and processing cheque and EFT payments.

Thorough training will be provided.

Qualifications

• 2+ years of accounts payable experience.
• Excellent verbal and written communication skills.
• Able to multi-task and work with minimal supervision.
• Comfortable interacting with vendors daily.

Responsibilities

• Full-cycle AP duties: review POs, post invoices, code correctly, reconcile vendor statements, and process payments.
• Enter fuel invoices and code to equipment; input and process intercompany invoices.
• Enter high volumes of data into the Explorer Eclipse accounting system.
• Coordinate and review cheque runs with the Controller and remit payments.
• Communicate with field personnel and vendors to gather data for invoicing and payment.
• Assist with month-end close and accruals.
• Maintain filing system for financial information and vendor data.
• Reconcile and code credit card transactions.

Skills

Accounts payable

Vendor communication

Organization

Time management

Team collaboration

Education

Degree or diploma in accounting or related

Tools

Microsoft Office

Explorer Eclipse

Job description

ENTREC Alberta is currently recruitinga full-time Accounts Payable Administrator to join its accounting team ineither Grande Prairie, AB or Downtown Calgary.

In your position as Accounts Payable Administrator, you will handle full-cycle accounts payable functions for Entrec Alberta and Northland Fleet Services. This will include reviewing POs, coding and posting invoices, reconciling vendor statements and processing cheque and EFT payments. The full list of responsibilities for this role is below, please note, that thorough training will be provided for all duties.

Responsibilities:

• Complete full-cycle accounts payable duties: review purchase orders (POs), review and post invoices, ensure proper coding, reconcile monthly vendor statements and process payments (via cheque / EFT / ACH).
• Enter in fuel invoices and coding to equipment.
• Code, input and process intercompany invoices.
• Enter high volumes of data into our accounting system, Explorer Eclipse.
• Coordinate and review cheque runs with the Controller and generate payment to vendors on a routine schedule.
• Communicate with field personnel and vendors to gather any required data for invoice investigation and payment.
• Respond to external vendors and internal inquiries regarding all aspects of the accounts payable process, including processing invoices for payment.
• Reconcile and code credit card transactions.
• Assist with month-end closing and accruals.
• Develop and maintain a filing system for financial information, records and documents.
• Ensure vendor information is up to date and that vendor accounts are reconciled.
• Monitor account balances, track expenses, prepare necessary reports to meet month-end deadlines.
• Remain confidential when restricted information is provided and ensure all proper procedures are followed when maintaining or providing information.
• Perform Account Receivable duties for Northland Fleet as assigned.
• Perform various other accounts payable related duties as required by Management.

Requirements:

• 2+ years of accounts payable experience.
• Degree, diploma or certification related to accounting, accounts payable or business is an asset.
• Working knowledge of all Microsoft Office Software (Excel, Word, Outlook etc.).
• Comfortable learning new software.
• Excellent verbal and written communication skills.
• Comfortable interacting with vendors on a daily basis.
• Excellent organization and time-management skills.
• Able to multi-task and work with minimal supervision.
• Able to work in a team setting, together with other LAPRAIRIE business units.
• Working understanding of job costing is an asset.

ENTREC Alberta is a member of LaPrairie Group of Companies, providing heavy hauling transportation services to customers across Western Canada and the US.

LaPrairie Group of Companies (LAPRAIRIE), established in 1982 as a one-crane, two-man operation in Tumbler Ridge, BC, has grown into a 700+ employee operation offering full-service crane and rigging, heavy hauling, highway and bridge maintenance, aggregate production, frac sand mining and distribution services. This 100% Canadian, family-owned group of companies services the Canadian and northeastern USA markets through its various subsidiaries: LaPrairie Crane, LaPrairie Works, LaPrairie Oilfield, LaPrairie Rock, LaPrairie Haul, Canadian Silica Industries, Northland Fleet Services, Capstan Hauling and Entrec Alberta.