Accounts Payable Administrator

laprairie; Calgary; On-site; CAD 42,000 - 62,000; Full time

Job summary

Entrec Alberta is seeking a full-time Accounts Payable Administrator to join the accounting team in Grande Prairie, AB or Downtown Calgary. You will manage full-cycle accounts payable duties for Entrec Alberta and Northland Fleet Services, including PO review, coding, vendor statements, and payments.

Training will be provided; you will work with field personnel and vendors to resolve invoice issues, assist month-end close, and help maintain accurate vendor data and reporting.

Qualifications

• 2+ years of accounts payable experience.
• Excellent verbal and written communication skills.
• Comfortable learning new software.
• Able to multi-task and work with minimal supervision.

Responsibilities

• Complete full-cycle accounts payable duties: review POs, post invoices, code, reconcile vendor statements and process payments.
• Enter fuel invoices and coding to equipment; code and process intercompany invoices.
• Enter high volumes of data into Explorer Eclipse accounting system.

Skills

Accounts payable experience

Communication skills

Multitasking

Team collaboration

Learning new software

Education

Accounting degree/diploma/certification

Tools

Microsoft Office (Excel, Word, Outlook)

Explorer Eclipse

Job description

ENTREC Alberta is currently recruitinga full-time Accounts Payable Administrator to join its accounting team ineither Grande Prairie, AB or Downtown Calgary.

In your position as Accounts Payable Administrator, you will handle full-cycle accounts payable functions for Entrec Alberta and Northland Fleet Services. This will include reviewing POs, coding and posting invoices, reconciling vendor statements and processing cheque and EFT payments. The full list of responsibilities for this role is below, please note, that thorough training will be provided for all duties.

Responsibilities:

• Complete full-cycle accounts payable duties: review purchase orders (POs), review and post invoices, ensure proper coding, reconcile monthly vendor statements and process payments (via cheque / EFT / ACH).
• Enter in fuel invoices and coding to equipment.
• Code, input and process intercompany invoices.
• Enter high volumes of data into our accounting system, Explorer Eclipse.
• Coordinate and review cheque runs with the Controller and generate payment to vendors on a routine schedule.
• Communicate with field personnel and vendors to gather any required data for invoice investigation and payment.
• Respond to external vendors and internal inquiries regarding all aspects of the accounts payable process, including processing invoices for payment.
• Reconcile and code credit card transactions.
• Assist with month-end closing and accruals.
• Develop and maintain a filing system for financial information, records and documents.
• Ensure vendor information is up to date and that vendor accounts are reconciled.
• Monitor account balances, track expenses, prepare necessary reports to meet month-end deadlines.
• Remain confidential when restricted information is provided and ensure all proper procedures are followed when maintaining or providing information.
• Perform Account Receivable duties for Northland Fleet as assigned.
• Perform various other accounts payable related duties as required by Management.

Requirements:

• 2+ years of accounts payable experience.
• Degree, diploma or certification related to accounting, accounts payable or business is an asset.
• Working knowledge of all Microsoft Office Software (Excel, Word, Outlook etc.).
• Comfortable learning new software.
• Excellent verbal and written communication skills.
• Comfortable interacting with vendors on a daily basis.
• Excellent organization and time-management skills.
• Able to multi-task and work with minimal supervision.
• Able to work in a team setting, together with other LAPRAIRIE business units.
• Working understanding of job costing is an asset.

ENTREC Alberta is a member of LaPrairie Group of Companies, providing heavy hauling transportation services to customers across Western Canada and the US.

LaPrairie Group of Companies (LAPRAIRIE), established in 1982 as a one-crane, two-man operation in Tumbler Ridge, BC, has grown into a 700+ employee operation offering full-service crane and rigging, heavy hauling, highway and bridge maintenance, aggregate production, frac sand mining and distribution services. This 100% Canadian, family-owned group of companies services the Canadian and northeastern USA markets through its various subsidiaries: LaPrairie Crane, LaPrairie Works, LaPrairie Oilfield, LaPrairie Rock, LaPrairie Haul, Canadian Silica Industries, Northland Fleet Services, Capstan Hauling and Entrec Alberta.