EPC Accounts Payable Specialist (High-Volume)

Recruitment Partners Inc.; Calgary; On-site; CAD 65,000 - 90,000; Full time

Job summary

Recruitment Partners Inc. seeks a high-volume Accounts Payable Administrator to join a Calgary-based EPC firm’s finance team.

You will manage day-to-day AP processing, route invoices, and perform project-based reconciliations while supporting year-end close and vendor relationships in a fast-paced environment. Reporting to the Assistant Controller, you will handle core transactional payables, invoice routing, and project-based AP reconciliations in a demanding setting with a focus on accuracy

Qualifications

• 3+ years of dedicated, full-cycle AP experience in EPC, construction, or project-based accounting environments.
• Strong hands-on proficiency with QuickBooks; prior experience with Procore is a strong asset.
• Solid understanding of construction AP nuances, including vendor holdbacks and progress billing.

Responsibilities

• High-volume invoice processing (80–100 invoices daily) with strong accuracy using QuickBooks and Procore.
• Manage dual-entry processing and invoice workflows between Procore approval workflows and QuickBooks.
• Review aged payables profiles, track vendor holdbacks, and prepare invoices for weekly payment runs.
• Coordinate with Project Managers and vendors to resolve invoice discrepancies, missing documentation, or billing queries.
• Support account reconciliations and assist with year-end close and holiday coverage activities.
• Maintain clean vendor files and support ongoing process improvements toward system integrations.

Skills

Full-cycle AP experience

QuickBooks proficiency

Procore experience

Vendor management

Tools

Procore

Job description

Recruitment Partners Inc. seeks a high-volume Accounts Payable Administrator to join a Calgary-based EPC firm’s finance team.

You will manage day-to-day AP processing, route invoices, and perform project-based reconciliations while supporting year-end close and vendor relationships in a fast-paced environment. Reporting to the Assistant Controller, you will handle core transactional payables, invoice routing, and project-based AP reconciliations in a demanding setting with a focus on accuracy