Accounts Payable & Administrative Coordinator Co-op

City Experiences; Niagara Falls; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a dynamic team as an Accounts Payable and Administrative Coordinator at a leading experiences company. This role is perfect for someone who thrives in a fast-paced environment and enjoys multitasking. You'll manage invoices, support financial operations, and play a key role in maintaining the organization's financial integrity. With a commitment to excellence and teamwork, this position offers the chance to contribute to a respected service culture. If you're adaptable, organized, and ready to make an impact, this seasonal opportunity could be your next career step!

Qualifications

• 1-2 years of experience in a similar role, preferably in hospitality.
• Strong organizational skills and ability to work in a fast-paced environment.

Responsibilities

• Responsible for general office duties and processing invoices.
• Provides support to the Controller and VP/GM, ensuring timely payment processing.

Skills

Excellent communication skills

Interpersonal skills

Organizational skills

Problem-solving skills

Ability to work independently

Ability to work under strict deadlines

Education

University degree in Accounting

College diploma in related field

Tools

Microsoft Excel

Microsoft Word

Job description

Accounts Payable & Administrative Coordinator Co-op

Job Category: Accounting & Finance

Requisition Number: ACCOU011971

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• Posted: January 27, 2025
• Full-Time
• On-site

Locations

Showing 1 location

Description

City Experiences is seeking an Accounts Payable and Administrative Coordinator for our City Cruises operation in Niagara Falls, ON.

*Please Note, this is a seasonal/contract position*

About You:

This person will be adaptable, dynamic, and embody City Experiences’ RESPECT Service System.

About the Opportunity:

The Accounts Payable and Administrative Coordinator is responsible for the general office and administrative duties as well as completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. The Coordinator provides support to the Controller and Vice President and General Manager.

• Charges expenses to accounts and cost centres by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Works closely with the AP Coordinator and the Accounting Manager to ensure that all documents are entered in a timely, consistent manner.
• Adheres to month-end deadlines.
• Disburses petty cash by recording entry; verifying documentation.
• Protects organization’s value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.
• Types letters, memos, and documents as assigned by general management.
• Posts relevant company information and schedules as assigned.
• Performs routine office tasks necessary for the operation and presentation of a professional office, such as maintaining the supply of brochures, cleanliness of the office space, and having pens and other appropriate supplies available to guests.
• Operates basic office equipment, including postage and copy machines.
• Provides administrative support as needed, such as holiday mailings, stuffing envelopes, etc.
• Prints out reports as assigned and prepares for management review.
• Adheres to all health and safety regulations.
• Works with a safety mindset by following all safety policies, procedures, and safety measures (i.e. PPE). Identifies and brings forward risks, hazards, and opportunities on the job. Actively participates in health and safety in the workplace.
• Reports to work on time and for all scheduled shifts.

Requirements & Qualifications:

• University degree or college diploma in Accounting or related field preferred.
• 1-2 years of experience working in a similar role preferably in a hospitality environment.
• Ability to work in a fast-paced environment both independently and as part of a team.
• Excellent communication, interpersonal, and organizational skills.
• Demonstrated initiative and problem-solving skills.
• Must be able to work under minimum supervision.
• Must be able to work under strict deadlines.
• Strong organizational skills required.
• Basic computer skills, with working knowledge of Excel and Word programs.
• If required, wear assigned Personal Protective Equipment (PPE) (i.e. non-slip shoes, gloves, weather-appropriate dress attire, sun protection).

About Us:

City Experiences’ passion is to provide amazing experiences on land and water. Our 40-year success through organic growth and acquisitions has resulted in a portfolio of over 25+ brands that welcome upwards of 30 million guests/riders annually. If you’re an enthusiastic team player who thrives in an environment where communication, creativity, and cooperation are encouraged, this may just be the opportunity for you.

The RESPECT Service System embodies City Experiences’ mission, vision, values, and operating principles. By creating a company culture that puts RESPECT at its core, we believe it will drive us to achieve our goal of becoming a Global Experiences and Transportation Leader.

City Experiences is proud to be an Equal Employment Opportunity employer. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of harassment and/or discrimination of any type, including but not limited to discrimination and/or harassment based upon race, citizenship, place of origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, genetic characteristics, receipt of public assistance, and record of offences.

City Experiences employment and workplace decisions will be based on company needs, job requirements, and individual job qualifications and skills. City Experiences will comply with provincial and federal legislation relating to equal employment opportunities and employment equity.