Administrative / Operations - Office Services Coordinator with leading Real-Estate company

Amicis Global Technologies; Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in Ontario seeks an Office Services Coordinator to provide vital administrative support to teams. The role involves preparing proposals, coordinating marketing information, and managing databases. Ideal candidates will have strong analytical abilities, excellent communication skills, and proficiency in Microsoft Office. This position offers a professional environment with opportunities for personal growth.

Qualifications

• At least 3 years of experience providing administrative support.
• Strong proficiency in writing reports and correspondence.
• Knowledge of financial terms and basic financial analysis.

Responsibilities

• Provide administrative support to office or sales teams.
• Prepare proposals and presentations.
• Manage marketing materials and coordinate communications.

Skills

Communication

Analytical skills

Time management

Document analysis

Tools

Microsoft Office Suite

InDesign

PowerPoint

Job description

Experience and Skills:

• At least 3 years of experience providing administrative support to multiple professionals or a team.
• Ability to prioritize conflicting tasks and respond effectively.
• Strong comprehension and interpretation skills for instructions, correspondence, and memos.
• Proficiency in writing routine reports and correspondence.
• Excellent communication skills to handle inquiries and present information to groups.
• Knowledge of financial terms, principles, and basic financial analysis.
• Ability to perform calculations involving percentages, discounts, and commissions.
• Skills in document analysis and interpretation, including leasing documents.
• Intermediate analytical and quantitative skills.
• Advanced proficiency with Microsoft Office Suite, internet research, and web publishing; familiarity with PowerPoint and InDesign is a plus.

Responsibilities:

• Provide administrative support to office or sales teams.
• Prepare proposals, presentations, and communication materials.
• Coordinate marketing information distribution and maintain branding consistency.
• Gather documentation for financial processes in compliance with policies and laws.
• Manage marketing materials and coordinate with marketing and research groups.
• Prepare and produce customized property information packages for clients.
• Coordinate meetings, conferences, and travel arrangements.
• Maintain databases and generate reports; assist with website updates.
• Assist with advertising schedules and inventory of marketing materials.
• Other duties as assigned.

Additional Information:

• No formal supervisory responsibilities.
• Make decisions based on company policies and procedures to meet deadlines.
• Set own project deadlines.

Position Summary:

Support for our Pooled Support Team as an Office Services Coordinator, assisting with administrative support to a small team or department.