Administrative Coordinator

Sunpan; Ontario; On-site; CAD 40,000 - 60,000; Full time

Job summary

Join a dynamic team at a forward-thinking company that values creativity and innovation. As an Administrative Coordinator, you will play a pivotal role in supporting the Product team, managing trade show shipments, and ensuring effective communication across departments. This role offers the opportunity to thrive in a fast-paced environment, where your organizational skills and attention to detail will be crucial. Embrace a culture that encourages professional growth and diversity, and be part of shaping the future of home furnishings. If you are a motivated individual ready for your next career adventure, this is the perfect opportunity for you.

Qualifications

• Must be an enthusiastic self-starter with strong organizational skills.
• Impeccable written and verbal communication skills are required.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Manage trade show shipment logistics and collaborate with cross-functional teams.
• Maintain and update the swatch library and communicate with suppliers.
• Provide administrative support for the product team and assist with new arrivals.

Skills

Organizational Skills

Communication Skills

Time Management

Teamwork

Adaptability

Education

College Diploma

University Degree

Tools

Microsoft Office

Excel

PowerPoint

Outlook

MS Teams

Job description

At SUNPAN, we are dedicated to transforming home furnishings and delivering exceptional experiences through the passion and enthusiasm of our team. As a fast-growing leader in the industry, we pride ourselves on our commitment to diversity, excellence, and the professional growth of our employees.

As aGreat Place to Workcertified company for 4 year running, SUNPAN offers a thriving environment where creativity and innovation are encouraged. We invite individuals who excel in these areas to explore career opportunities across various departments and join a company that values and nurtures its talent.

We are seeking talented, motivated individuals to join our dynamic team and contribute to shaping the future of our company. Find your next career adventure with SUNPAN and be part of our Product team with the role of Administrative Coordinator, reporting directly to the Product Manager.
As the Administrative Coordinator here at Sunpan, you must be an enthusiastic self-starter, is extremely organized and diligent. The ideal candidate can manage multiple projects at the same time, has impeccable written and verbal communication skills, and loves working with people.

PRINCIPAL FUNCTIONS & OBJECTIVES

Trade Show Shipment Management:

• Collaborate closely with cross-functional teams including Warehouse, Customer Service, Merchandising, and Logistics to create and maintain detailed product lists for each trailer and its corresponding sales order for trade shows.

• Provide support and communication to Product, Warehouse, Logistics, Sales, Merchandising, and Marketing teams.

• Ensure all SKUs are transferred virtually in SAP after each shipment.

Swatch Management:

• Communicate with suppliers to update and maintain the Distribution Center (DC) swatch library.

• Order fabric rolls for warehouse swatch memos and ensure overseas agents are informed of new additions and swatches.

• Work with the US team to keep the swatch library at each trade show current.

• Organize, maintain, and expand an in-office swatch library with materials from each supplier.

• Track and document all swatches shipped to and from factories and internal teams, including documenting all tracking numbers.

Additional Responsibilities:

• Serve as the primary department liaison for New Arrival imagery verification.

• Manage the ordering of office supplies for the product team.

• Assist in measuring, photographing, and tagging new arrivals after sample reviews, in collaboration with the marketing and product teams.

• Support the warehouse team with the year-end sample inventory count.

• Provide administrative support for the assortment plan and perform other duties as assigned by the Product team.

KEY SKILLS AND EXPERIENCE

• Education: College Diploma and/or University Degree preferred.

• Adaptability: Ability to work efficiently under pressure in a fast-paced, rapidly changing environment.

• Teamwork: A strong team player with excellent interpersonal skills, capable of building relationships and communicating effectively with cross-functional teams and overseas vendors.

• Organization: Highly organized, energetic individual with an entrepreneurial mindset and keen attention to detail.

• Time Management: Understanding of the importance of timelines and meeting deadlines.

• Communication: Strong reading and writing skills.

• Technical Proficiency: Proficient in Microsoft Office, including Excel, PowerPoint, Outlook, and MS Teams.

We appreciate the interest of all applicants; however, only those candidates selected for an interview will be contacted.

Sunpan Trading & Importing Inc. is an equal opportunity employer, and we believe that diversity is the reason behind our success. We are committed to fair and accessible employment practices.

In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act, accommodation will be provided in all parts of the hiring process. Applicants should make their needs known by contacting us in advance. Our HR department will consult with you so that arrangements can be made for reasonable accommodation.