Accounts Payable Admin – Invoice Processing & Expense Management

Ifg Global; Canada; On-site; CAD 52,000 - 72,000; Full time

Job summary

Ifg Global in Canada’s Alberta region is seeking an Accounts Payable Analyst to manage invoice processing and employee expense claims in a high-volume AP environment. You will validate invoices, code and route them, perform PO matching, and ensure timely payments while upholding internal controls.

The ideal candidate has hands-on experience with SAP or Concur, strong attention to detail, and solid problem solving to resolve routine discrepancies.

Qualifications

• 2+ years of experience in Accounts Payable or related financial operations.
• Experience with invoice validation, coding, routing, and posting.
• Familiarity with 2-way and 3-way PO matching.
• Experience handling employee expense claims.
• Knowledge of SAP, Concur, or similar ERP systems.
• Strong attention to detail and accuracy.
• Ability to resolve routine discrepancies following controls.

Responsibilities

• Process supplier invoices with validation, coding, routing, and posting.
• Perform 2-way and 3-way PO matching and resolve discrepancies.
• Process employee expense claims in line with policies.
• Respond to inquiries on invoices, expenses, and payment status.
• Support supplier onboarding and master data maintenance.
• Identify duplicate invoices and payments following internal controls.
• Assist with month-end close, accruals, and reporting.
• Maintain documentation and comply with AP procedures.

Skills

Accounts Payable

Invoice Processing

Expense Claims

PO Matching

Account Reconciliations

Attention to Detail

Communication Skills

Problem-solving

High-volume processing

Canadian Work Authorization

Education

Accounting/Finance Education

Tools

SAP

Concur

ERP Systems

Job description

Accounts Payable Admin- Invoice Processing & Expense Management

Our client is looking for a detail-oriented Accounts Payable Analyst - Invoice Processing & Expense Management to support supplier invoice processing, employee expense claims, payment activities, and account reconciliations within a high-volume Accounts Payable environment. The ideal candidate will have hands-on experience in invoice validation, 2-way and 3-way PO matching, expense management, and financial operations, with knowledge of SAP, Concur, or comparable ERP systems. The candidate should demonstrate strong attention to detail, customer service skills, and the ability to resolve routine discrepancies while ensuring compliance with established financial controls and procedures.

Key Responsibilities

• Process supplier invoices, including validation, coding, routing, PO matching, and posting.
• Perform standard 2-way and 3-way invoice matching and resolve routine purchase order, goods receipt, pricing, quantity, coding, and approval discrepancies.
• Review and process employee expense claims to ensure compliance with company policies and approval requirements.
• Respond to supplier and employee inquiries related to invoices, expenses, and payment status, ensuring timely follow-up and resolution.
• Support supplier onboarding activities and supplier master data maintenance.
• Identify potential duplicate invoices and payments while following established internal controls and procedures.
• Support payment processing activities and resolve routine payment-related inquiries and exceptions.
• Monitor assigned invoice queues, workflow items, aging reports, and outstanding approvals to ensure timely processing.
• Perform routine account reconciliations and investigate straightforward discrepancies and variances.
• Support month-end closing activities, including accrual preparation, reconciliations, and reporting.
• Maintain accurate documentation and ensure compliance with internal controls, Accounts Payable procedures, and company policies.
• Identify and elevate complex purchase order, GR/IR, tax, workflow, supplier master data, payment, and system-related issues to senior team members.

Must-Have Skills

• 2+ years of experience in Accounts Payable, employee expense processing, accounting, or related financial operations.
• Hands-on experience processing supplier invoices, including invoice validation, coding, routing, and posting.
• Knowledge of standard 2-way and 3-way PO matching processes.
• Experience reviewing and processing employee expense claims in accordance with company policies.
• Understanding of purchase orders, goods receipts, invoice discrepancies, and payment processing.
• Experience supporting supplier inquiries, employee queries, and payment-related issues.
• Knowledge of account reconciliations, variance investigation, and month-end accounting activities.
• Experience working in a high-volume Accounts Payable environment with automated invoice workflows.
• Knowledge of financial controls, documentation requirements, and Accounts Payable procedures.
• Proficiency in SAP, Concur, or comparable ERP and expense management systems.
• Strong attention to detail with the ability to identify discrepancies and potential duplicate transactions.
• Strong organizational, time-management, problem-solving, and communication skills.
• Ability to resolve routine issues independently and recognize when escalation is required.
• Legally authorized to work in Canada.

Nice to Have

• Education in Accounting, Finance, Business Administration, or a related discipline.
• Previous experience supporting supplier onboarding and supplier master data maintenance.
• Experience with automated invoice processing and workflow management systems.
• Previous experience in a large organization or high-volume financial operations environment.

For other opportunities please visit www.ifg-global.com. today!