Accounts Payable Specialist

Kassen Recruitment; Toronto; Vor Ort; CAD 55.000 - 75.000; Vollzeit

Zusammenfassung

Kassen Recruitment is seeking an Accounts Payable Specialist to support daily accounting activities and contribute to process improvements. You will handle invoice processing, PO reconciliation, and payment approvals while maintaining accurate records.

The role offers exposure to automation initiatives and potential for longer-term employment. You’ll work with stakeholders at various levels, manage discrepancies, and help optimize AP workflows within a dynamic finance team.

Qualifikationen

• Practical accounts payable experience in a corporate or multi-department environment.
• Strong PO processing, invoice verification, and three-way matching knowledge.
• Experience with invoice approvals and resolving discrepancies.
• Familiarity with ERP systems and electronic AP processes.
• Proficient Excel, including PivotTables.

Aufgaben

• Manage the processing and verification of supplier invoices, ensuring accurate recording and timely completion.
• Match purchase orders, receiving records, and invoices to confirm transaction accuracy.
• Investigate invoice discrepancies and coordinate resolutions with relevant departments.
• Monitor pending approvals and follow up with internal stakeholders to prevent processing delays.
• Maintain organized vendor accounts, payment documentation, and transaction records.
• Work with finance colleagues and management to address payment inquiries and outstanding accounts payable matters.
• Review employee expense submissions and assist with reimbursement processing.
• Participate in accounts payable automation projects and the enhancement of existing accounting workflows.
• Assist with account reconciliations, transaction reviews, and financial record corrections.
• Support the development of more efficient invoice management procedures and internal controls.
• Provide additional accounting and administrative assistance as required.

Kenntnisse

PO processing

Invoice verification

Three-way matching

Invoice approvals

ERP platforms

Excel PivotTables

Stakeholder communication

Attention to detail

Organizational skills

Process improvement

Tools

ERP systems

Jobbeschreibung

Accurate invoice processing and efficient payment workflows are essential to a well-functioning finance team. An opportunity is available for an experienced Accounts Payable Specialist to support daily accounting activities while contributing to process improvements and financial systems initiatives.

This role is ideal for someone who brings strong purchase order processing experience, enjoys resolving accounting discrepancies, and can confidently work with stakeholders across different levels of an organization.

Accurate invoice processing and efficient payment workflows are essential to a well-functioning finance team. An opportunity is available for an experienced Accounts Payable Specialist to support daily accounting activities while contributing to process improvements and financial systems initiatives.

This role is ideal for someone who brings strong purchase order processing experience, enjoys resolving accounting discrepancies, and can confidently work with stakeholders across different levels of an organization.

About the Role

Working closely with the accounting team, the Accounts Payable Specialist will manage invoice processing, purchase order reconciliation, and payment approvals while maintaining accurate financial records.

Beyond routine accounts payable responsibilities, the successful candidate will assist with automation initiatives and accounting cleanup projects aimed at improving operational efficiency. This contract position also offers the potential for longer-term employment depending on business requirements.

What You’ll Do

• Manage the processing and verification of supplier invoices, ensuring accurate recording and timely completion.
• Match purchase orders, receiving records, and invoices to confirm transaction accuracy.
• Investigate invoice discrepancies and coordinate resolutions with relevant departments.
• Monitor pending approvals and follow up with internal stakeholders to prevent processing delays.
• Maintain organized vendor accounts, payment documentation, and transaction records.
• Work with finance colleagues and management to address payment inquiries and outstanding accounts payable matters.
• Review employee expense submissions and assist with reimbursement processing.
• Participate in accounts payable automation projects and the enhancement of existing accounting workflows.
• Assist with account reconciliations, transaction reviews, and financial record corrections.
• Support the development of more efficient invoice management procedures and internal controls.
• Provide additional accounting and administrative assistance as required.

What You Bring

• Practical experience in accounts payable, preferably within a corporate or multi-department environment.
• Strong knowledge of purchase order processing, invoice verification, and three-way matching.
• Experience managing invoice approvals, investigating discrepancies, and maintaining accurate financial records.
• Familiarity with ERP platforms and electronic accounts payable processes.
• Exposure to automated invoice processing or financial workflow systems is an asset.
• Experience handling employee expense reports and reimbursement procedures is preferred.
• Working knowledge of Microsoft Excel, including PivotTables, is beneficial.
• Strong organizational abilities with careful attention to detail and accuracy.
• Ability to prioritize competing responsibilities and consistently meet processing deadlines.
• Effective communication skills and confidence working with both operational teams and senior stakeholders.
• Comfortable working independently while maintaining a collaborative approach.
• Adaptable and willing to contribute to process enhancements and additional accounting projects.

Why Join

This opportunity offers the chance to contribute to a busy accounting function while gaining practical exposure to financial automation and process improvement initiatives. You'll work alongside experienced finance professionals, support projects beyond traditional accounts payable responsibilities, and help improve the efficiency of daily operations. With the possibility of an extended contract or permanent employment based on business needs, this position provides an opportunity to build valuable experience and make a meaningful contribution to the team.