Accounts Payable Specialist

Options Consulting Solutions; Toronto; On-site; CAD 48,000 - 55,000; Full time

Benefits offered by this job

Downtown Toronto location

Job summary

Options Consulting Solutions in Toronto is seeking an Accounts Payable Specialist to process invoices, expense claims, and payments accurately and on time.

You will work with internal stakeholders and vendors to resolve inquiries, match invoices to POs, and code costs to GL accounts, while supporting AP month-end activities.

Qualifications

• 1-3 years of accounts payable, expense processing, or similar finance support experience preferred.
• Strong attention to detail and high accuracy in financial transactions.
• Experience processing a high volume of invoices and expense claims while meeting deadlines.
• Experience with SAP Concur is an asset.
• Proficiency with Microsoft Excel and other Office applications.
• Excellent written and verbal communication skills with internal stakeholders and vendors.
• Ability to work independently while contributing to a collaborative finance team.

Responsibilities

• Process a high volume of supplier invoices, employee expense reports, and payment requests accurately and within established timelines.
• Review invoices and expense claims for completeness, accuracy, and compliance with company policies.
• Match invoices to purchase orders and supporting documentation where applicable.
• Code invoices and expenses to the appropriate general ledger accounts and cost centres.
• Route invoices and expense claims through approval workflows and follow up on approvals.
• Prepare and process payments in accordance with payment schedules.
• Respond to inquiries from employees, vendors, and internal stakeholders regarding invoice and expense status.
• Investigate and resolve invoice discrepancies, payment issues, and other accounts payable inquiries.
• Maintain accurate vendor records and supporting documentation.
• Assist with month-end accounts payable activities, including reconciliations and reporting.
• Identify opportunities to improve accounts payable and expense management processes while maintaining strong internal controls.

Skills

Accounts payable

Excel

SAP Concur

Communication skills

Time management

Attention to detail

Tools

Excel

SAP Concur

Job description

Are you a detail-oriented and organized accounts payable professional?

Do you have good working knowledge of accounts payable processes, including invoice matching, coding, approvals, and payment processing?

The Company

Our Client is a Canadian organization that has built a great reputation of professional, customized service in the insurance industry.

Company Perks and Rewards

• Competitive Pay Rate ($35-40 per hour)
• Opportunity to work for an excellent organization
• Convenient downtown Toronto location

The Job!

As an Accounts Payable Specialist, you will be responsible for processing invoices and employee expense claims, ensuring payments are accurate, timely, and compliant with company policies. You will work closely with internal stakeholders and vendors to resolve inquiries while supporting the efficient operation of the accounts payable function.

• Process a high volume of supplier invoices, employee expense reports, and payment requests accurately and within established timelines.
• Review invoices and expense claims for completeness, accuracy, and compliance with company policies.
• Match invoices to purchase orders and supporting documentation where applicable.
• Code invoices and expenses to the appropriate general ledger accounts and cost centres.
• Route invoices and expense claims through approval workflows and follow up on outstanding approvals.
• Prepare and process payments in accordance with payment schedules.
• Respond to inquiries from employees, vendors, and internal stakeholders regarding invoice and expense status.
• Investigate and resolve invoice discrepancies, payment issues, and other accounts payable inquiries.
• Maintain accurate vendor records and supporting documentation.
• Assist with month-end accounts payable activities, including reconciliations and reporting.
• Identify opportunities to improve accounts payable and expense management processes while maintaining strong internal controls.

What you bring to the job

You are someone with strong organizational and time management skills with the ability to prioritize competing tasks. You bring a customer-focused approach to the role and are able to adapt to competing priorities.

• 1-3 years of experience in accounts payable, expense processing, or a similar finance or accounting support role is preferred.
• Strong attention to detail and a high level of accuracy when processing financial transactions.
• Experience processing a high volume of invoices and expense claims while meeting deadlines.
• Experience with SAP Concur is considered an asset.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Excellent written and verbal communication skills with the ability to build positive relationships with internal stakeholders and vendors.
• Ability to work independently while contributing effectively as part of a collaborative finance team.

Expected Compensation: CAD $35.00 - $40.00 per hour.

Existing Position Vacancy: Yes

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.