Accounting & Administrative Coordinator

Quantum Management Services Ltd.; Toronto; On-site; CAD 75,000 - 80,000; Full time

Job summary

Quantum Management Services Ltd. in Toronto, ON is seeking an Accounting & Administrative Coordinator who thrives in a hands-on role spanning finance and operations.

You will manage day-to-day bookkeeping (AP/AR, invoicing), assist with purchasing, inventory reports and vendor coordination, while supporting general office operations as part of a small, collaborative team. This on-site position offers a stable, full-time career with room to grow and contribute to accurate financial processes and

Qualifications

• 3-5 years of experience in bookkeeping, accounting administration or a combined accounting and administrative role.
• Hands-on experience with accounts payable and accounts receivable, invoicing and transactional financial activities.
• Familiarity with SAP, particularly transactional accounting or CRM functions.
• Strong Microsoft Excel skills, including experience maintaining spreadsheets and preparing reports.
• Ability to work independently while remaining a supportive member of a small team.
• Experience with purchasing administration, inventory reporting or purchase order coordination.
• Previous exposure to order processing or customer service.

Responsibilities

• Process day-to-day accounts payable and accounts receivable transactions, including invoices, payments and financial recordkeeping.
• Perform transactional bookkeeping duties, maintaining accurate and organized accounting records.
• Monitor outstanding receivables and assist with billing inquiries, payment follow-ups and account discrepancies.
• Assist with purchase order processing and related financial administration.
• Provide general administrative and operational support to management and internal teams.
• Assist with purchasing activities, including purchase order preparation, vendor coordination and tracking.
• Prepare and maintain inventory reports, customer records and operational spreadsheets.
• Support administrative activities related to key customer accounts, including data entry and documentation.
• Provide backup support for order processing, invoicing and customer service as needed.
• Coordinate with internal teams, customers and suppliers to support smooth daily operations.
• Take on additional administrative responsibilities as business needs evolve.

Skills

Accounts payable

Accounts receivable

Bookkeeping

Administrative support

Customer service

Purchasing

Inventory coordination

Tools

SAP

Excel

Job description

Position: Accounting & Administrative Coordinator
Location: Toronto, ON (DVP & Eglinton)
Salary: $75,000-$80,000 annually
Schedule: Monday-Friday (On-Site)
Job Type: Full-Time, Permanent

About the Opportunity

Our client is seeking an experienced and versatile Accounting & Administrative Coordinator to join their team in Toronto.

This is an excellent opportunity for a detail-oriented professional who enjoys a combination of accounting, administration and day-to-day business operations. Working within a friendly, close-knit team, you will play an important role in supporting the company's financial activities while contributing to purchasing, inventory coordination and general office operations.

The ideal candidate is organized, resourceful and proactive, with a hands-on approach and a willingness to take on a variety of responsibilities. This role is particularly well suited to someone who thrives in a collaborative environment, enjoys variety in their workday and takes pride in keeping business operations running smoothly.

Key Responsibilities

• Process day-to-day accounts payable and accounts receivable transactions, including invoices, payments and financial recordkeeping.
• Perform transactional bookkeeping duties, maintaining accurate and organized accounting records.
• Monitor outstanding receivables and assist with billing inquiries, payment follow-ups and account discrepancies.
• Assist with purchase order processing and related financial administration.

Administration & Business Operations

• Provide general administrative and operational support to management and internal teams.
• Assist with purchasing activities, including purchase order preparation, vendor coordination and tracking.
• Prepare and maintain inventory reports, customer records and operational spreadsheets.
• Support administrative activities related to key customer accounts, including data entry and documentation.
• Provide backup support for order processing, invoicing and customer service as needed.
• Coordinate with internal teams, customers and suppliers to support smooth daily operations.
• Take on additional administrative responsibilities as business needs evolve.

Qualifications & Experience

• 3-5 years of experience in bookkeeping, accounting administration or a combined accounting and administrative role.
• Hands-on experience with accounts payable, accounts receivable, invoicing and transactional financial activities.
• Familiarity with SAP, particularly transactional accounting or customer relationship management functions.
• Strong Microsoft Excel skills, including experience maintaining spreadsheets and preparing reports.
• Ability to work independently while remaining a supportive member of a small team.
• Experience with purchasing administration, inventory reporting or purchase order coordination.
• Previous exposure to order processing or customer service.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.