Accounting & Administrative Coordinator

Quantum Management Services Ltd; Toronto; On-site; CAD 75,000 - 80,000; Full time

Job summary

Quantum Management Services Ltd in Toronto seeks an experienced Accounting & Administrative Coordinator to support financial operations and general office administration. The role blends accounting duties (AP/AR, invoicing, reconciliations) with administrative tasks, inventory coordination, and vendor liaison, in a collaborative, small-team environment.

On-site, full-time, permanent, with a salary of CAD 75,000–80,000 per year and opportunities to contribute across purchasing and customer

Qualifications

• 3–5 years of experience in bookkeeping or accounting administration
• Hands-on accounts payable/receivable and invoicing
• Experience with SAP for transactional accounting/CRM
• Strong Excel skills and reporting
• Ability to work independently within a small team
• Experience with purchasing, inventory reporting, PO coordination
• Exposure to order processing or customer service

Responsibilities

• Process day-to-day accounts payable and accounts receivable transactions, including invoices, payments and recordkeeping
• Perform transactional bookkeeping and maintain accurate records
• Monitor outstanding receivables, assist billing inquiries and follow-ups
• Assist with purchase order processing and related financial administration
• Provide general administrative and operational support to management and teams
• Coordinate purchasing activities, vendor coordination and tracking
• Prepare and maintain inventory reports and customer records
• Support administrative activities for key customer accounts, including data entry
• Provide backup for order processing, invoicing and customer service as needed
• Coordinate with internal teams, customers and suppliers for smooth daily operations
• Take on additional administrative responsibilities as needs evolve

Skills

Accounts payable

Accounts receivable

Invoicing

Excel

SAP

Independent work

Team player

Tools

SAP

Job description

Position: Accounting & Administrative CoordinatorLocation: Toronto, ON (DVP & Eglinton)
Salary: $75,000–$80,000 annually
Schedule: Monday–Friday (On-Site)
Job Type: Full-Time, Permanent

About the Opportunity

Our client is seeking an experienced and versatile Accounting & Administrative Coordinator to join their team in Toronto.

This is an excellent opportunity for a detail-oriented professional who enjoys a combination of accounting, administration and day-to-day business operations. Working within a friendly, close-knit team, you will play an important role in supporting the company's financial activities while contributing to purchasing, inventory coordination and general office operations.

The ideal candidate is organized, resourceful and proactive, with a hands-on approach and a willingness to take on a variety of responsibilities. This role is particularly well suited to someone who thrives in a collaborative environment, enjoys variety in their workday and takes pride in keeping business operations running smoothly.

Key Responsibilities

Accounting & Financial Administration

• Process day-to-day accounts payable and accounts receivable transactions, including invoices, payments and financial recordkeeping.
• Perform transactional bookkeeping duties, maintaining accurate and organized accounting records.
• Monitor outstanding receivables and assist with billing inquiries, payment follow-ups and account discrepancies.
• Assist with purchase order processing and related financial administration.

Administration & Business Operations

• Provide general administrative and operational support to management and internal teams.
• Assist with purchasing activities, including purchase order preparation, vendor coordination and tracking.
• Prepare and maintain inventory reports, customer records and operational spreadsheets.
• Support administrative activities related to key customer accounts, including data entry and documentation.
• Provide backup support for order processing, invoicing and customer service as needed.
• Coordinate with internal teams, customers and suppliers to support smooth daily operations.
• Take on additional administrative responsibilities as business needs evolve.

Qualifications & Experience

• 3–5 years of experience in bookkeeping, accounting administration or a combined accounting and administrative role.
• Hands-on experience with accounts payable, accounts receivable, invoicing and transactional financial activities.
• Familiarity with SAP, particularly transactional accounting or customer relationship management functions.
• Strong Microsoft Excel skills, including experience maintaining spreadsheets and preparing reports.
• Ability to work independently while remaining a supportive member of a small team.
• Experience with purchasing administration, inventory reporting or purchase order coordination.
• Previous exposure to order processing or customer service.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.
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