Academic HR Assistant

InsideHigherEd; Windsor; On-site; CAD 66,000 - 85,000; Full time

Job summary

A leading academic institution is seeking an Academic Human Resources Assistant to support recruitment, appointments, and data management for the Temerty Faculty of Medicine. This role requires a strong customer service focus and analytical skills to manage sensitive information effectively.

Qualifications

• Two years of related experience, preferably in a University or hospital setting.
• Experience as a first point of contact managing inquiries.
• Proficient with report preparation and data management.

Responsibilities

• Provide administrative support to Academic HR office.
• Enter and verify confidential employee data in HRIS.
• Assist with preparation of reports/analysis for academic statistics.

Skills

Customer Service

Communication

Attention to Detail

Project Management

Analytical Skills

Education

University degree in a relevant field

Tools

MS Office

HRIS

Content Management Systems

Job description

Faculty / Division : Temerty Faculty of Medicine

Campus : St. George (Downtown Toronto)

A major part of the mandate of the Temerty Faculty of Medicine is to provide professional support for the recruitment, appointment, promotion and retention of the Faculty’s over 9,000 faculty members.

As Academic Human Resources Assistant, you will work as part of an academic HR team dedicated to providing the highest quality of service to academic units across the Temerty Faculty of Medicine. Drawing upon your exceptional customer service and communication skills, you will serve as the first point of contact for our Academic HR office. You will be responsible for providing a broad range of project, and administrative support to the Academic HR Office as they relate to academic searches, salaries, appointments, promotion, tenure and sabbatical leaves. Additionally, you will accurately enter, update, and verify confidential employee data in Human Resources Information Systems (HRIS), ensuring data integrity and compliance with processes and policies. Utilizing your analytical skills, you will assist with the preparation of reports / analysis relating to academic salaries and other statistics as they relate to the Temerty Faculty of Medicine academic staff complement. Your demonstrated ability to anticipate stakeholder needs and to adapt to changing circumstances will make you an indispensable member of our team.

Essential Qualifications

• University degree in a relevant field of study or an equivalent acceptable combination of education and experience
• A minimum of two years' related experience, preferably in a University or hospital setting
• Experience serving as a first point of contact, screening in-person and online inquiries managing calendars and coordinating meetings
• Experience with accurately entering, updating, and verifying confidential employee data in Human Resource Information Systems (HRIS)
• Experience developing and maintaining website content
• Experience analyzing and preparing reports
• Advanced proficiency in MS Office (particularly Word, Excel, Access, and Visio), Adobe Acrobat, MS Teams, Zoom, HRIS, and content management systems
• Professional demeanor with a strong customer service orientation and communication and interpersonal skills
• Meticulous attention to detail
• Excellent organizational and project management skills
• Effective analytical and problem-solving skills
• Proven ability to keep sensitive information confidential; and the ability to exercise patience, tact, diplomacy and discretion
• Proven ability to respond to frequently changing priorities, work under pressure and meet tight deadlines
• Demonstrated ability to work effectively both in a consultative team environment and independently
• Highly developed creativity and initiative

Assets

• Knowledge of the University’s policies and procedures
• Knowledge of employment legislation and collective agreements

Closing Date : 06 / 19 / 2025,11 : 59PM ET

Employee Group : Salaried

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone : C2 Hiring Zone : $66,100 - $84,608 Broadband Salary Range : $66,100 - $103,115

Job Category : Administrative / Managerial

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [emailprotected] .