HR Assistant / Training Coordinator

The City of Belleville; Belleville; On-site; CAD 62,000 - 75,000; Full time

Job summary

The City of Belleville is seeking a motivated HR Assistant/Training Coordinator for a one-year temporary position. The role involves a range of administrative and training coordination duties in a supportive role. Candidates should possess strong organizational skills and a background in HR or administration.

Benefits

4% vacation pay in lieu of benefits

Eligible for OMERS pension plan enrollment

Qualifications

• Two years administrative experience in a municipal government setting preferred.
• Experience in human resources role is an asset.
• Knowledge of HRIS and ATS systems such as Vadim, iCity, InfoHR, JazzHR preferred.

Responsibilities

• Performs administrative and technical duties in a confidential environment.
• Coordinates training programs and assists with recruiting activities.
• Handles confidential correspondence and manages employee awards program.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Customer service skills

Education

Two year accredited college diploma in business administration or human resources management

University Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

HR ASSISTANT/TRAINING COORDINATOR

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individuals to join our Human Resources Department as a HR Assistant/Training Coordinator.

Position Type: Temporary Full Time, 1 Year Term Backfill

Number of Positions: 1

Department: Human Resources Department

File Number: SV25-67

Location: 185 Pinnacle St. Belleville, ON

Hours: 35 Hours Per Week, Monday to Friday, 8:30 AM – 4:30 PM

Employee Group: Non-Union

Salary: Grade 11 ($62,567.75 - $74,484.97)

Closing Date: Sunday, June 8, 2025 at 4:30 PM

Key Accountabilities And Responsibilities

Administrative/Technical Support

• Performs administrative, technical and clerical duties in a highly confidential environment
• Provides reception/telephone support to Human Resources by screening incoming telephone calls, receiving Department visitors, answering inquiries from the public and staff or directing inquiries to appropriate individuals within the department.
• Creates, maintains and updates human resources files and application for employment files.
• Opens, sorts, distributes and files incoming correspondence, including private and confidential material.
• Records and monitors status of temporary employment information.
• Conducts, analyzes survey data and completes surveys for various external associations.
• Conducts Policy research to assist with Policy development and revisions
• Handles confidential and labour relations correspondence.
• Prepare and maintain files and tracking system for grievances.
• Responsible for processing cheque vouchers and purchase orders.
• Responsible for maintaining an adequate inventory level of office supplies by monitoring supply inventory, identifying supply needs and ordering.
• Assists with recruiting administrative activities as required.
  
  

Training

• Coordinates training programs by advertising internally, arranging rooms, booking candidates, monitoring training invoices and liaising with trainers.
• Assist the Department with coordination of training programs (i.e., training packages, room bookings, refreshments, attendance records, etc.)
  
  

HRIS

• Initiates performance appraisal forms for completion and monitors return from appropriate department.
• Produce HRIS reports as required.
• Enters new hires into various HR systems.
  
  

Employee Awards Program

• Manages the employees’ awards program and retirements by ordering, picking up, and distributing the gifts and retirement gifts.
  
  

Other

• Provides secondary support to other HR functional areas and the Human Resources Assistant, as required.
• Provides administrative support to the Director of Human Resources, as required.
  
  

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

Education/Specialized Training/Skills

• Two year accredited college diploma in business administration or human resources management. University Degree is preferred.
• Extensive knowledge of Microsoft programs including Word, Excel, PowerPoint, and Outlook.
• Prior experience working in Financial, HRIS, and ATS systems, such as Vadim, iCity, InfoHR, JazzHR, etc.
• Excellent organizational, time management, communication, and interpersonal skills.
• Excellent customer service skills.
• Valid Class G Driver’s license and access to a vehicle preferred.
  
  

WORK EXPERIENCE:

• Two (2) years administrative experience, preferably in a municipal government setting.
• Previous experience in a human resources role would be considered an asset.
• Experience dealing with private and confidential information.
  
  

What’s In It For You

• 4% vacation pay in lieu of benefits, due to the temporary nature of the role
• Eligible for OMERS pension plan enrollment
• Opportunity to join a fast paced, progressive, change management environment with opportunities for exciting project involvement.
• Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.
  
  

How To Apply

www.belleville.ca/careers

We thank all applicants who apply but advise that only those selected for an interview will be contacted.

Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.

Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver’s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.

The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).