1588: ADMINISTRATIVE ASSISTANT

Dilico Anishinabek Family Care; Northwestern Ontario; On-site; CAD 33,000 - 41,000; Part time

Job summary

Dilico Anishinabek Family Care is seeking an Administrative Assistant to support program operations under the supervision of a Child Welfare Manager. You will ensure daily duties are completed and client files remain accurate and current.

Responsibilities include administrative, secretarial and clerical tasks such as generating court documents, typing letters, taking minutes, and filing reports, while coordinating travel and vehicle use for staff and clients.

Qualifications

• Minimum one-year Office Administration – General Certificate is required.
• Two-year Office Administration Diploma is preferred.
• Two or more years’ experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Satisfactory Criminal Records Search.
• Required to work flexible hours as determined by the Service Manager.
• Must possess a Class “G” Driver’s License and have access to a personal vehicle which will pass a safety inspection.

Responsibilities

• Create court documents; type letters.
• Take minutes; file reports, progress notes, and discharge summaries.
• Conduct or assist with file audits; ensure forms are available.
• Prepare purchase orders; coordinate staff/clients travel and accommodations.
• Manage Agency vehicle use and track staff whereabouts.

Skills

Organizational skills

Communication

Multitasking

Education

Office Administration Certificate

Office Administration Diploma

Tools

Microsoft Office Suite

Job description

Why should YOU choose Dilico?

• Optional Flexible schedule to support work-life balance
• OMERS Pension plan available to all employees
• Competitive salaries
• Generous paid vacation time for Permanent employees
• Paid time off at Christmas above paid vacation time
• EFAP available to all employees and their families
• Benefit plan that includes dental, healthcare, and vision services for Permanent employees
• A chance to make a difference in the community

Position Overview

Under the direction of a Child Welfare Manager, the Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current.

The Administrative Assistant is responsible for performing administrative, secretarial and clerical duties for the program: creating court documents; letter typing; minute taking; filing of reports, progress notes, and discharge summaries; conducting or assisting with file audits; ensuring forms are available; preparing purchase orders; coordinating the travel/accommodation of staff/clients and the use of Agency vehicles within program; and tracks attendance of unit staff and their whereabouts during the day.

Salary Range

$23.71 to $30.04 Hourly

Qualifications and Requirements

• A minimum one-year Office Administration – General Certificate is required
• A two-year Office Administration Diploma is preferred
• A minimum of two years’ experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Candidates without the specific education qualifications, but who possess an appropriate combination of child welfare experience and other academic qualifications will also be considered.
• Satisfactory Criminal Records Search.
• Required to work flexible hours as determined by the respective Service Manager in relation to service requirements.
• Must possess a Class “G” Driver’s License and have access to a personal vehicle which will pass a safety inspection.

Hours of Work

32.5 hours per week

As an Indigenous Agency Dilico gives preference to Indigenous people.

Dilico is committed to diversity in the workplace and encourages applications from all qualified candidates.

Only those considered for an interview will be contacted.

Dilico Anishinabek Family Care

200 Anemki Place | Fort William First Nation | ON | P7J1L6

TF [phone] | T [phone]