Senior Administrative and Financial Analyst

Jobtailor; Porto Alegre; Presencial; BRL 48 000 - 78 000; Tempo integral

Resumo da oferta

Jobtailor in Porto Alegre, Brazil, is seeking a versatile administrator for an eight-month maternity cover. The role focuses on lead purchasing, supplier negotiations, payments, international invoicing, asset management, and logistics coordination.

You will organize onboarding kits, prepare reports, and support office maintenance. The position requires advanced Excel and Power BI, strong organizational skills, and the ability to work at the office three days a week in Praia de Belas.

Qualificações

• Experience in administrative and financial operations.
• Experience with purchasing, negotiation, and supplier management.
• Experience managing payments and financial controls.
• Knowledge of international invoicing.
• Advanced Excel and Power BI skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize and manage multiple demands.
• Experience with asset management and office administration is a plus.

Responsabilidades

• Lead purchasing processes and supplier negotiations, evaluating costs, timelines, risks, and the best available terms.
• Monitor payments and maintain the corresponding financial controls.
• Support financial processes, including international invoicing.
• Manage company assets and keep fixed-asset records up to date.
• Organize the logistics of equipment, materials, and other items, ensuring deliveries and transfers are completed within the expected deadlines.
• Organize onboarding kits for new employees and support their organization and distribution.
• Prepare equipment responsibility acknowledgment forms.
• Organize business travel, including ticket purchases and reservations.
• Prepare and maintain updated reports and controls related to logistics, assets, equipment inventory, purchasing, and payments.
• Support office maintenance and infrastructure needs by identifying requirements and opportunities for improvement.
• Coordinate suppliers and service providers supporting office operations.
• Support the IT intern with equipment and infrastructure-related requests when necessary.
• Identify opportunities for improvement and contribute to the organization and efficiency of administrative and financial processes.

Conhecimentos

Purchasing

Supplier Negotiation

Finance Controls

Excel

Power BI

Asset Management

Office Administration

Logistics Coordination

Multitasking

Communication

Ferramentas

Power BI

Excel

Microsoft Office

Descrição da oferta de emprego

• Lead purchasing processes and supplier negotiations, evaluating costs, timelines, risks, and the best available terms
• Monitor payments and maintain the corresponding financial controls
• Support financial processes, including international invoicing
• Manage company assets and keep fixed-asset records up to date
• Manage the company’s equipment inventory, ensuring information is current and supporting equipment-related needs
• Organize the logistics of equipment, materials, and other items, ensuring deliveries and transfers are completed within the expected deadlines
• Manage items included in onboarding kits for new employees and support their organization and distribution
• Prepare equipment responsibility acknowledgment forms
• Organize business travel, including ticket purchases and reservations
• Prepare and maintain updated reports and controls related to logistics, assets, equipment inventory, purchasing, and payments
• Support office maintenance and infrastructure needs by identifying requirements and opportunities for improvement
• Coordinate suppliers and service providers supporting office operations
• Support the IT intern with equipment and infrastructure-related requests when necessary
• Identify opportunities for improvement and contribute to the organization and efficiency of administrative and financial processes
• Work from the office three days per week in Porto Alegre, RS – Praia de Belas neighborhood
• Temporary, eight-month position to cover maternity leave

Requirements

• Previous experience in administrative and financial operations
• Experience with purchasing, negotiation, and supplier relationship management
• Experience managing payments and financial controls
• Knowledge of international invoicing
• Basic accounting knowledge
• Advanced Excel skills
• Advanced Microsoft Office skills
• Basic Power BI knowledge
• Strong organizational skills and attention to detail
• Ability to manage multiple demands independently and prioritize effectively
• Proactivity and process-oriented thinking
• Strong communication skills and ability to build relationships with different departments and suppliers
• Basic knowledge of technology, infrastructure, equipment, and internet connectivity to support operational needs
• Experience with asset management and fixed assets (a plus)
• Experience with equipment and materials logistics (a plus)
• Experience with office administration routines (a plus)
• Knowledge of or experience managing a supplier portfolio (a plus)

Core Competencies

Demonstrates expertise in purchasing processes, supplier negotiations, and financial operations, with strong organizational skills to manage logistics and equipment inventory effectively. Proficient in advanced Excel and Microsoft Office, with a foundational understanding of international invoicing and asset management.

Highest-signal resume keywords

• Purchasing Processes
• Supplier Negotiation
• Financial Controls Management
• Advanced Excel Skills
• Logistics Coordination

ATS Optimization Keywords

Hard Skills

• Purchasing
• Supplier Relationship Management
• International Invoicing
• Basic Accounting Knowledge
• Asset Management
• Equipment Logistics
• Office Administration
• Financial Reporting
• Process Improvement
• Attention to Detail

Soft Skills

• Strong Communication Skills
• Organizational Skills
• Proactivity
• Process-Oriented Thinking
• Ability to Prioritize

Industry Keywords

• Financial Operations
• Logistics
• Equipment Inventory
• Supplier Portfolio Management
• Office Maintenance

Tools & Technologies

• Microsoft Office
• Excel
• Power BI