Administrative Analyst, Bilingual

Jobtailor; São Paulo; Híbrido; BRL 100 000 - 167 000; Tempo integral

Resumo da oferta

Jobtailor in São Paulo, Brazil seeks an experienced administrative and financial support professional to manage AP/AR, banking, and investments, while assisting expatriates with visa, housing, and residency matters. You will oversee purchasing, contract management, insurance, and vehicle maintenance, and coordinate IT requests between HQ and local suppliers.

The role requires a bachelor’s degree, Japanese (N1/N2) and English proficiency, plus a hybrid work arrangement in São Paulo.

Qualificações

• Bachelor’s degree completed.
• Japanese proficiency at N1 or N2 level.
• English proficiency.
• Availability for hybrid work in São Paulo, SP.
• Previous experience with administrative, financial, Human Resources, or related activities.

Responsabilidades

• Manage accounts payable and accounts receivable routines, payments, banking transactions, investments, and foreign exchange settlements.
• Organize and submit documents and information to support accounting activities.
• Support onboarding and offboarding processes, as well as vacation, timekeeping, and compensatory time-off tracking.
• Provide administrative support to expatriates, including visa, housing, residency, and work-related matters in Brazil.
• Handle purchasing, quotations, negotiations, and contract management with suppliers and service providers.
• Administer insurance policies and oversee the maintenance of corporate vehicles.
• Organize physical and digital documents, correspondence, and other office administrative routines.
• Support Information Technology (IT) requests, serving as the liaison between headquarters and local suppliers.

Conhecimentos

Accounts Payable

Accounts Receivable

Japanese Proficiency (N1/N2)

English Proficiency

Contract Management

Visa Administration

Purchasing

Negotiation

Insurance Policy Management

Foreign Exchange Settlements

Investment Management

Banking Transactions

Document Organization

Timekeeping Tracking

Expatriate Support

HR Administrative

Corporate Vehicle Maintenance

Formação académica

Bachelor’s Degree completed

Ferramentas

Office Administration Systems

Descrição da oferta de emprego

• Manage accounts payable and accounts receivable routines, payments, banking transactions, investments, and foreign exchange settlements
• Organize and submit documents and information to support accounting activities
• Support onboarding and offboarding processes, as well as vacation, timekeeping, and compensatory time-off tracking
• Provide administrative support to expatriates, including visa, housing, residency, and work-related matters in Brazil
• Handle purchasing, quotations, negotiations, and contract management with suppliers and service providers
• Administer insurance policies and oversee the maintenance of corporate vehicles
• Organize physical and digital documents, correspondence, and other office administrative routines
• Support Information Technology (IT) requests, serving as the liaison between headquarters and local suppliers

Requirements

• Bachelor’s degree completed
• Japanese proficiency at N1 or N2 level
• English proficiency
• Availability for hybrid work in São Paulo, SP
• Previous experience with administrative, financial, Human Resources, or related activities

Core Competencies

Demonstrates expertise in managing accounts payable and receivable, supporting administrative functions, and providing assistance to expatriates. Proficient in document organization and financial processes, with strong language skills in Japanese and English.

Highest-signal resume keywords

• Accounts Payable Management
• Accounts Receivable Management
• Japanese Proficiency (N1 or N2)
• Administrative Support
• Contract Management

ATS Optimization Keywords

Hard Skills

• Financial Management
• Document Organization
• Timekeeping Tracking
• Purchasing
• Negotiation
• Visa Administration
• Insurance Policy Management
• Foreign Exchange Settlements
• Investment Management
• Banking Transactions

Soft Skills

• Communication
• Organizational Skills
• Problem-Solving
• Interpersonal Skills

Certifications & Qualifications

• Bachelor’s Degree

Industry Keywords

• Human Resources
• Expatriate Support
• Corporate Vehicle Maintenance
• Hybrid Work
• São Paulo