Sales Admin

Jobtailor; São Paulo; Presencial; BRL 50 220 - 72 540; Tempo integral

Resumo da oferta

Jobtailor in São Paulo, Brazil is seeking a procurement coordinator to organize and manage bid-related documentation for large corporate clients. The role includes vendor qualification, registration, and ensuring deadlines are met.

You will maintain registrations in procurement portals, support through multiple communication channels, and coordinate contract signatures with Account Managers and Finance teams. Experience in B2B services is valued.

Qualificações

• Experience with corporate procurement platforms and bidding portals (e.g., Mercado Eletrônico, Nimbi, Bionexo).
• Experience with CRM systems such as Salesforce or HubSpot.
• Previous experience in a B2B professional services environment.

Responsabilidades

• Organize, review, and maintain all legal, tax, and technical documentation required for participation in bids, tenders, and procurement processes with large corporate clients.
• Complete vendor qualification and registration forms.
• Ensure all proposal and documentation deadlines are met.
• Create and maintain company registrations in customer procurement portals and supplier management platforms.
• Keep internal systems updated with current company information, certifications, and required documentation.
• Provide inbound and, when necessary, outbound commercial support through multiple channels, including WhatsApp Business, email, phone, and corporate portals.
• Respond to customer inquiries and administrative requests in a timely and professional manner.
• Prepare, format, and review commercial proposals based on guidance provided by Account Managers.
• Coordinate and manage the contract signature process.
• Facilitate the transition of closed opportunities to the service delivery team.
• Ensure all contractual information, project scope, and commitments are properly documented and communicated.
• Serve as a liaison between the Sales and Finance teams.
• Provide the information required for invoice generation and collections in accordance with agreed contractual terms.

Conhecimentos

Procurement platforms

CRM systems

B2B services experience

Descrição da oferta de emprego

Responsibilities

• Organize, review, and maintain all legal, tax, and technical documentation required for participation in bids, tenders, and procurement processes with large corporate clients.
• Complete vendor qualification and registration forms.
• Ensure all proposal and documentation deadlines are met.
• Create and maintain company registrations in customer procurement portals and supplier management platforms.
• Keep internal systems updated with current company information, certifications, and required documentation.
• Provide inbound and, when necessary, outbound commercial support through multiple channels, including WhatsApp Business, email, phone, and corporate portals.
• Respond to customer inquiries and administrative requests in a timely and professional manner.
• Prepare, format, and review commercial proposals based on guidance provided by Account Managers.
• Coordinate and manage the contract signature process.
• Facilitate the transition of closed opportunities to the service delivery team.
• Ensure all contractual information, project scope, and commitments are properly documented and communicated.
• Serve as a liaison between the Sales and Finance teams.
• Provide the information required for invoice generation and collections in accordance with agreed contractual terms.

Qualifications

• Experience with corporate procurement platforms and bidding portals (e.g., Mercado Eletrônico, Nimbi, Bionexo, etc.).
• Experience with CRM systems such as Salesforce or HubSpot.
• Previous experience in a B2B professional services environment.